Executive Assistant - (Fixed Term)

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

This is a 16-months fixed contract position.

Reporting to the AVP, Group Disability Central & Atlantic Region, the Executive Administrative Assistant, is a member of the Group Disability team. This role provides administrative support to the AVP, Group Disability as well as some administrative support to the full Group Disability Central & Atlantic team and the Central & Atlantic Disability Leadership Team. The successful candidate will be a self-confident, creative, innovative thinker with superior organization skills and the ability to handle a variety of responsibilities. This role requires someone who is disciplined, extremely well organized, a highly effective communicator, able to manage conflicting demands and demonstrates a high regard for confidentiality. This role will also work closely with other Group Disability Executive Administrative Assistants for items related to overall Group Disability processes.

What will you do?

• Monitor AVP’s E-mail and incoming mail, checking deadlines, prioritizing and handling as many items as possible on behalf of the AVP
• Arrange and coordinate AVP’s appointments and meetings, while managing the conflicting demands and changes to schedules
• Ensures the appropriate people are involved in decision making and problem solving of issues when the AVP is absent
• Develops and provides overall support for the team operations, processes and practices, including maintaining the team’s SharePoint sites
• Coordinates various business functions, sometimes at off-site locations
• Prepares letters, memos, presentations and reports
• Coordinates travel arrangements and accompanying material for AVP
• Manages the budget work for AVP's cost centers (expense reimbursements, cheque requests, budget management, budget vs actual reporting)
• Prepares and manages FTE and forecasting reports
• Act as the Purchase Coordinator for the Group Disability Central & Atlantic Team (Order office supplies & software in Oracle)
• Arrange visitor notices and greet visitors
• Co-ordinate moves in the department and coordinates set up of new employees
• Maintains team distribution lists
• Prepare agendas for & participate in leader & visual board meetings
• Organize Town Hall meetings & assist in developing presentation material
• May perform other related activities as required

What do you need to succeed?

• Superior organization skills
• Pays very close attention to detail
• Operates in a professional and confidential manner
• Proven quality of work with minimal errors
• Excellent relationship building, negotiation and collaboration skills
• Represents the best interests of the AVP in demeanor and action
• Demonstrates excellent client service and client relationship skills
• Excellent communication skills, both verbal and written
• Proactive and able to anticipate needs
• Ability to work in a fast-paced environment with conflicting demands
• Ability to effectively manage time
• Ability to prioritize work with minimal direction
• Ability to effectively interact with senior management and collaborate with their administrative assistants
• Strong issue resolution skills
• Team player
• Excellent technical skills (Excel, Word, Powerpoint, Visio, Outlook)
• Ability to learn new skills quickly

What will be nice to have?

• University degree preferred or other relevant experience
• Previous experience supporting Executives

What’s in it for you?

• Great Place to Work® Certified in Canada and the US - 2022
• Great Place to Work® award for Best Workplaces for #HybridWork
• 2022 Named “Best Places to Work” by Glassdoor - 2021
• Canada Award for Excellence for Mental Health at Work
• 2021 Flexible hybrid work model including in-country work-from-home if you prefer.

#LI-Hybrid #LI-remote

The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to thebrightside@sunlife.com.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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