Description
Southridge acknowledges that we teach and learn on the unceded territory of the Semiahmoo First Nation and the broader unceded territories of the Coast Salish people.
Southridge is an independent day school located in South Surrey, BC with 696 students enrolled in Kindergarten through Grade 12. We have a tradition of developing well rounded students with a balance of knowledge and goodness, inspiring students to go out into the world and make a difference.
Southridge is affectionately described as ‘a lighthearted place of serious purpose' and we want you to know…it's true! If you're passionate about working in an energizing environment with colleagues that value building strong relationships, fostering strong minds and good hearts through student-centered teaching and learning, and community all while having fun, we want to hear from you!
POSITION DESCRIPTION:
HUMAN RESOURCES COORDIANTOR, PART-TIME (.80 FTE)
We are currently accepting applications for the part-time position of Human Resources Coordinator. This role is 32 hours per week and will begin on August 25, 2025.
POSITION OVERVIEW
The Human Resources Coordinator is a generalist role that provides administrative support across a broad range of HR functions and initiatives. This position is actively involved in recruitment, onboarding, training, health and wellness, occupational health and safety, and responding to inquiries-all in alignment with the HR strategic framework as well as the school's mission, vision, and values.
PRINCIPAL DUTIES and RESPONSIBILITIES
Recruitment:
- Provide support and ensure consistency in the recruitment and selection process, including:
- Creating, revising, and tracking job descriptions using Doctract.
- Create and post job advertisements across various websites and social media platforms.
- Assist with resume screening, interview scheduling, and coordinating interviews for the hiring committees.
- Assist with reference and criminal record checks and manage candidate follow-up to ensure a positive candidate experience.
- Support and participate in welcoming new employees by coordinating and assisting with the orientation & onboarding process.
- Coordinate and track completion of all mandatory annual training for employees, including First Aid, concussion awareness, student safety and respectful workplace training.
- Maintain and update new employee profiles in the HR Module of Payworks.
Employee Relations:
- Recommend and support the implementation of best practices to foster a positive work environment, including the use of tools such as employee surveys.
- Coordinate resources and provide support in addressing and resolving employee relations inquiries and requests.
- Ensure accurate and confidential record-keeping of HR documentation in hard copy and digital formats.
- Coordinate and update the Employee handbook under the guidance of the HR Director
- Provide faculty and staff with timely information, guidance, and resources related to school policies, procedures, and employee benefits.
Human Resources Administration:
- Prepare year-end HR Metrics re: recruitment, turnover, demographic trends, etc. for the annual KPI report.
- Prepare and submit HR action notices to Payroll so employee changes align with the appropriate pay periods.
- Plan and coordinate health and wellness activities that educate faculty and staff and promote the benefits of wellness.
- Update the organizational chart so it accurately reflects the current structure and roles within the school.
- Monitor and track the performance evaluation process for new faculty and staff.
- Assist in planning and executing faculty and staff social events.
- Coordinate the annual career celebration program, purchasing five-year milestone gifts and ensuring they are ready for presentation at the first full school assembly.
- Oversee the administration of recognition programs: birthdays, Perkopolis and work anniversaries.
- Prepare correspondence for new hires, maternity and medical leaves and resignations.
- As a member of the health and safety committee, prepare minutes and agendas for monthly meetings and chair meetings as required.
- Assist the HR Director in preparing annual salary notification letters and new employee contracts.
- Coordinate reception coverage for the Junior and Senior Schools and provide lunch coverage as required.
- Coordinate and attend offsite Teacher Job Fairs i.e., UBC
- Perform additional duties and responsibilities as assigned.
EDUCATION/EXPERIENCE/KNOWLEDGE
- Post-secondary diploma, combined with 2-3 years of experience in Human Resources, or an equivalent combination of education and experience.
- Progress toward the Chartered Professional in Human Resources (CPHR) designation is considered an asset.
- Basic knowledge of employment legislation and occupational health and safety practices
- Proficient in databases, websites, and a range of computer applications, including Microsoft Office, Google Workspace (G Suite), Outlook, and Canva.
- Strong organizational, administrative, and interpersonal skills.
- Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities with strong attention to detail.
- Demonstrated ability to work independently and collaboratively within a team environment.
- Proven ability to manage and maintain highly confidential information.
- Effective verbal and written communication skills.
- Flexibility to take on additional HR and administrative responsibilities as needed.
- Willingness to participate in school functions, events, and meetings.
VALUES:
The ideal candidate will be aligned with values and mission of Southridge, will want to be an active member of a vibrant school community, and will demonstrate a desire to make a difference in the world. They will be someone who:
- Is a lifelong learner
- Has excellent study, critical thinking, and communication skills
- Is a creative and independent thinker
- Has a positive attitude
- Seeks their passion
- Believes in the value of trust, tolerance, compassion, and respect
- Understands the sacrifice and reward of community service
- Has an appreciation of, and a desire for, lifelong physical activity and fitness
- Commits to personal wellness
- Appreciates the arts and their contribution to a richer life
- Can work effectively as part of a team
JOIN OUR TEAM!
The salary range for this .80 FTE position is from $52,000 to $60,000. Along with this, we have a comprehensive benefits package and a generous RRSP matching program, access to health and wellness activities including generous support for professional learning and development. To ensure the safety and well-being of our community, preferred candidates will need to complete a satisfactory Criminal Records Check.
At the heart of our school is a commitment to fostering a culture of inclusion, equity, and belonging. We strive to support an increasingly diverse community and encourage applications from all qualified individuals.
How to Apply: To apply for this position, please visit our page ', where you'll find easy-to-follow instructions for submitting your application through our online system. This posting will remain open until filled.
Learn More: Explore our website: to discover what makes our school a special place to work.
We sincerely thank all applicants for their interest. Only those selected for consideration will be contacted.
