Description
HUMAN RESOURCE SERVICES ASSISTANT - STAFFING AND LABOUR RELATIONS
Two (2) - 1.0 FTE Permanent Positions
Salary Range: $64,350 - $80,440 per year
The Simcoe County District School Board is seeking qualified applicants for the permanent position of Human Resource Services Assistant - Staffing and Labour Relations. The successful candidate will work within the Human Resource Services Department to provide administrative support and accurate information to new and existing employees, school administrators, management teams, HR officers and various department teams of the board with a high level of initiative, professionalism, diplomacy, and confidentiality. This includes but is not limited to ensuring, verifying, and maintaining employee documentation and data entry is accurate through the recruitment, orientation, seniority, experience, salary, leaves, and auditing processes. This also includes supporting human resource initiatives, records and processes regarding annual employee requirements, labour relations, and grievances. This position requires professionalism, diplomacy, confidentiality, and the ability to work both independently and as a team member.
Qualifications, Pertinent Skills and Experience:
- Three (3) year College diploma in Human Resources, Business or a related equivalent combination of education and experience. University degree in Human Resource Management would be preferable;
- Three (3) years' administrative experience, preferably in an educational setting or a large, complex, unionized human resources environment;
- Excellent computer skills including experience with data management systems, Google Docs, Office 365, and MS Office applications (Word, PowerPoint, Access, Excel, and OneDrive);
- Knowledge of IPPS.net or similar HRIS would be a definite asset;
- Strong written and verbal communication skills;
- Excellent analytical, problem solving, interpersonal and conflict resolution skills;
- Ability to prioritize and work in a multifunctional environment with competing priorities;
- Ability to work independently and as part of a team;
- Ability to work with issues of a sensitive and confidential nature;
- HRPA designation is preferred.
Duties:
- Process retirements and resignations into the retirement database, and data entry into IPPS.net;
- Coordination of the annual performance appraisal process, including sending out notification to managers, supervisors, administrators, and employees; tracking of performance documents throughout the year and the collection of documents at the end of the performance year;
- Coordination of the process for all teacher performance appraisals, which includes NTIP teachers;
- Coordination of the union billing process for all union groups;
- Respond to Apply to Education (ATE) inquiries;
- Provide administrative support for negotiations;
- Scheduling of grievances;
- Responsible for all of the electronic filing of personnel files and Vulnerable Sector Checks (VSC);
- Responsible for the yearly mandatory training declaration and offence declaration process;
- Works closely with the Executive Assistant on a variety of special projects and initiatives;
- Provide back-up support for the absence system - EASY CONNECT;
- Data entry for the human resources system (IPPS.net);
- Assist in recruitment process for large supply recruits, including reference checks;
- Other duties as assigned.
TESTING MAY BE REQUIRED DURING THE SELECTION PROCESS.
This position works twelve (12) months of the year. The compensation range for this twelve (12) month position is $64,350 to $80,440 per year, depending on qualifications and experience. This position is based on a thirty-five (35) hour work week.
Participation in the OMERS Pension Plan is mandatory for all full-time permanent employees,
even if currently in receipt of an OMERS pension.
Qualified applicants are invited to apply for this position through the Apply to Education (ATE) website at .
Applicants are required to submit a resume detailing education, experience, and qualifications; documentation confirming certifications; and written permission to contact two professional references on or before 12:00 p.m. October 9, 2025.
Cover letters may be addressed to Abigail DesForges, Senior Manager of Human Resource Services and Lisa McArthur, Assistant Manager - Human Resources.
To view the posting on the ATE website, select “Search Jobs”, select “Support Applicants”, then use the search section to look for positions with the Simcoe County District School Board. To apply for the posting:
- Sign into your ApplyToEducation Support (ECE, EA/TA, Clerical, Custodian, etc. or Management and Professionals) applicant account;
- Select Search Jobs from the Job Postings section;
- Enter the ATE Job Code # in the Keywords field;
- Click the [SEARCH] button at the bottom of the page;
- Select the position of interest and click the [APPLY] button on the job description page.
** All fees for the application process are covered by the Simcoe County District School Board. **
Application packages will no longer be accepted in hard copy, or by fax. Should applicants require assistance in registering for ATE, the ATE Help Desk may be contacted at 1-416-932-8866 or 1-877-900-5627.
Guided by the principles of dignity, individualization and inclusion, the Simcoe County District School Board (SCDSB) is committed to creating an equitable and inclusive environment that supports all human rights and accessibility needs for students and staff. The SCDSB recognizes the duty to accommodate, short of undue hardship as per the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).
We value and are committed to upholding the principles of diversity, equity, and inclusion, and equitable hiring practices for all applicants to be successful. In support of our strategic priorities, we are seeking members who reflect diverse identities, lived experiences and perspectives, especially Indigenous peoples, racialized persons, persons with disabilities, 2SLGBTQ+, and women to assist the board in reflecting the community we serve. Our equitable hiring initiative is consistent with the Ontario Human Rights Code (OHRC) to ensure that our hiring practices remain equitable to candidates from groups protected by the prohibited grounds under the Code.
Applicants are to provide permission to contact two professional references, including their current and most recent supervisor. New hires to the Simcoe County District School Board will be required to submit a Vulnerable Sector Check (VSC) that is satisfactory to the Board prior to beginning employment. All new employees will be required to complete mandatory training modules with the Board prior to their first day of employment. All applicants are thanked for their interest in this position; however, only those who have been shortlisted for an interview will be contacted.
