Description
Administrative Assistant III - Maintenance
Education Centre
Company Overview
Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.
RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuutina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.
As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.
Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.
The Opportunity
RVS invites applications for a continuing, full-time (35 hrs/wk) Administrative Assistant III - Maintenance position starting July 28, 2025 at the Education Centre located in Airdrie, Alberta.
The Administrative Assistant III performs a variety of administrative duties to support their Rocky View Schools (RVS) Education Centre department (RVS). The Administrative Assistant III performs duties specific to the requirement of their department including but not limited to maintaining accurate records, database management, documentation and correspondence, supporting the schedules of the department leadership and team members and providing professional service to RVS staff, students, families, internal and external clients, and visitors.
Responsibilities Include- Provides informal leadership to other department administrative assistants to coordinate
workflow, including providing training and coaching as required - Supports the Department Manager/Supervisor in all areas of financial duties such as tracking department budgets, running financial reports, and purchase requisitions
- Acts as liaison between various departments at the Education Centre, schools, and the community
- Assists/ guides all internal and external clients with locating information regarding services
provided by RVS specific to the department - Provides excellent service to staff, students, and the public, including answering and directing
phone calls in a courteous and professional manner - Responds to and redirects emails from generic department email
- Schedules appointments, books meeting rooms and communicates with participants in a timely
manner as required - Creates a variety of written documents in a professional manner as required
- Takes initiative to assist internal and external clients with urgent / time sensitive requests
- Assists with training and orientation of new staff
- Maintains accurate employee records using various data management programs in a
confidential manner - Runs reports, completes audits, and ensures accuracy of information entered in the databases
used by the department
Education/Experience
- Certificate or diploma in office management, business administration, or a related field
- Three or more years’ experience in an administrative assistant role in an office environment
- Minimum 2 years’ previous experience with basic accounting/bookkeeping
- Previous experience within a school division and/or with Student Information Records Systems and bus planner is considered an asset
- Previous supervisory experience is considered an asset
Knowledge and Skills:
- Outstanding communication and customer service skills
- Highly effective organizational and prioritization skills
- Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
- Ability to successfully work in a team environment as well as independently with minimal supervision
- Ability to think critically and deal with changing priorities in a fast-paced environment
- Proficient in Microsoft Office Suite and web-based applications
Rocky View Schools Benefits
- 3 weeks Vacation
- 11 Earned Days
- Hybrid (one day a week, working remotely) with supervisor approval
- Benefits Plan ( Extended Health, Dental, Wellness & Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)
- Defined Benefit Pension Plan
- Professional development and training opportunities
- Free parking
Pre-employment Requirements
- In order to be selected as a candidate for an interview, candidates must submit proof of qualifications/education as required by the position
- The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment
Open to: Internal and External applicants
Salary: $27.58- $33.51 per hour
How to Apply
We request all applications be placed through . Applications must include your cover letter, resume, proof of qualifications and contact information of three professional references.
Quote Job Code# 3948201
Closing Date: June 4, 2025 by 4:30 pm MST/MDT
Rocky View Schools
Human Resources
We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.
