Description
Temporary Payroll Administrator - 1.0 FTE
St. Louis de Montfort Center
Red Deer, AB
(This position will remain open until a suitable candidate is found)
The Payroll Administrator is a critical member of the Finance Team, ensuring the accurate, timely, and compliant execution of payroll for all Division personnel. Operating within a specialized team environment, this role requires a blend of technical expertise, organizational agility, and the utmost discretion. Beyond core processing, the Administrator drives operational excellence by modernizing workflows, reducing administrative waste, and implementing digital-first efficiency strategies.
Roles and Responsibilities:
1. Full-Cycle Payroll & Pension Administration
1.1. Prepare and process monthly payroll for all Division staff, both certificated and non-certificated.
1.2. Verify the accuracy of timesheets and accumulated overtime in accordance with employment standards and collective agreements.
1.3. Administer payroll adjustments and monitoring for leaves, mid-cycle starts, and summer payouts.
1.4. Benefit deduction management on payrolls.
1.5. Calculate and reconcile ATRF and ATA contributions; process monthly remittances.
1.6. Manage SIPP and SERP programs and payments.
1.7. Process payments for the early retirement plan.
1.8. Administer employee RRSP and pension plans and prepare related year end audit documentation.
1.9. Prepare ROEs, T4s, and CRA deduction remittances. Ensure T4As are created and submitted.
1.10. Manage the fiscal year-end process for payroll as well as the calendar year-end process in the ERP system.
2. Compliance & Reporting
2.1. Assist in internal audits, providing supporting documentation as required.
2.2. Prepare working papers for external audits.
2.3. Ensure statutory reporting compliance with external agencies, including Service Canada, WCB, and CRA.
2.4. Maintain accounting controls by adhering to Division policies and procedures.
3. Advisory & Communication
3.1. Act as a resource for employees regarding payroll inquiries.
3.2. Provide guidance to senior administration on payroll and employment matters.
3.3. Draft correspondence for staff or third parties, such as letters of experience and employment verification.
4. Continuous Improvement & Support
4.1. Identify and implement strategies to enhance payroll efficiency, specifically targeting the transition to paperless workflows.
4.2. Regularly review, refine, and update payroll procedures to ensure accuracy and timeliness.
4.3. Support Finance Team operations by performing other duties as assigned.
5. Core Competencies & Attributes
5.1. Exceptional attention to detail with a proven ability to manage sensitive, confidential data.
5.2. Effective at working independently while contributing to a small, high-performance team.
5.3. A proactive approach to learning new technologies and embracing process evolution.
5.4. Ability to translate complex payroll regulations into clear, accessible information for diverse stakeholders.
6. Performance Evaluation
6.1. The Assistant Secretary-Treasurer will annually evaluate the performance of the Payroll Administrator.
6.2. The evaluation process is objective and fair, and based on the performance responsibilities as outlined in this role description.
6.3. The Assistant Secretary-Treasurer and the Payroll Administrator will both approve the completed performance evaluation by signature.
In order to be considered for these positions, you must upload a current Resume and Cover Letter to the job posting you are applying to. This posting will remain open until a successful candidate has been found.
The Cover Letter and Resume must be a Microsoft Word or PDF file.
If you are having trouble applying to this posting, please contact Apply To Education at 1-877- 900- 5627 or info@applytoeducation.com
For instructions on how to create a Red Deer Catholic Regional Schools account, please click this link:
