Description
Permanent Receptionist
Montfort Centre
Please note that this opportunity is open to all applicants (internally and externally).
Applications will be reviewed in the order they are received.
Background:
This position reports directly to the Director of Human Resources. Under the direction of the Director of Human Resources, this role provides receptionist and other administrative support to the Central Office.
Performance Responsibilities:
Greets and welcomes guest, teachers, parents, and visitors;
Maintains a positive relationship with staff, visitors, and callers;
Answers, screens, and refers inquiries, addresses when possible and/or takes messages from parents, students, educators and public using a multi-line switchboard;
Provides receptionist services to Central Office and acts as a contact for assistance/maintenance of the Central Office phone and voicemail system;
Receives and distributes all mail and courier deliveries;
Processes all outgoing mail and maintains the office postage system;
Provides assistance with distribution of publication and information to schools;
Processes orders, maintains inventories and distributes all office supplies;
Orders supplies and places service calls for office equipment maintenance;
Updates notice message board on a daily basis;
Manages phone lists and telephone listing in published directories;
Processes all facilities rentals;
Oversee the accurate and timely generation and distribution of invoices to customers.
Schedules meeting rooms for Central Office and arranges catering for meetings;
Maintains the publication of the Professional Development calendar for the Division;
Processes and maintains all student C.U.M. files as they come into the Central Office.
Orders all photocopy paper and envelopes for the school division;
Ensures that the coffee station is maintained and cleaned;
Ensures that the staff room is tidy, including clean up after guests and responsible to the dishwasher
Manages use of parking stalls;
Provides administrative support for the First Aid Program
Performs administrative duties as required for our safety and emergency response team;
Distributes weekly facility booking schedules for the school division; and
Performs all other assigned duties that are within the area of knowledge and skills required by the job description.
Qualified candidates are invited to submit a cover letter and resume, including three references, addressed to:
Ms. Jodi Smith
Associate Superintendent of Personnel
Via Apply to Education at
