Description
Full-time Financial Secretary - 0.75 FTE
Ecole Mother Teresa School
Sylvan Lake, AB
(This position will remain open until a suitable candidate has been found)
We are seeking a Financial Secretary (Secretary II) who will responsible for the financial secretary roles and responsibility.
We are a diverse school community that welcomes many families from around the world. A positive, kind, and patient disposition is essential when interacting and communicating with parents, students, and staff.
We are seeking a flexible team member who possesses strong organizational and people skills. The ideal candidate will take initiative, assist where needed, and be a committed member of the office team.
Preference will be given to candidates with a strong commitment to Catholic education, knowledge of PowerSchool and Google programs, and experience in an office setting.
Key responsibilities of this position are:
- Control the Purchase Orders and Payment Orders, Accounts Payable and Visa system
- Oversee the operational daily accounting system that maintains the Student Generated Funds records to ensure accurate and traceable records are in place.
- Ensure the timely collection of school fees via online payment system.
- Control the Management of the school security mechanisms and facilities, keys, swipe cards, and janitorial issues.
- Oversee the secure cash custody within the facility, ensuring that the school and district assets are properly protected.
- Make the weekly bank deposits.
- Source the best possible equipment and supplies required by the school.
- Manage and training staff to complete and submit staff expense claims
- Manage and monitor school budgets and provide systems to monitor and access budgets.
- Respond to requests by local administration as well as board office staff for data and information updates.
- Submit work orders to the Maintenance Department when needed.
- Oversee the First Aid locations and supplies within the school.
- Maintain School website and manage weekly parent communication via online newsletter.
- Manage uploading and completion of online field trip permission forms.
- Reconcile all VISA statements and collect all required receipts.
- Coordinate and manage protocols and details for the emergency response system.
- Assist the Administrative team with duties as needed.
- Work as a team to ensure the front office is a welcoming environment where parents, students, and staff can get help.
- Provide assistance and coverage to the PowerSchool Administrator. This may include back up reception, first aid, and PowerSchool support.
In order to be considered for these positions, you must upload a current Resume and Cover Letter to the job posting you are applying to.
The Cover Letter and Resume must be a Microsoft Word or PDF file.
If you are having trouble applying to this posting, please contact Apply To Education at 1-877- 900- 5627 or info@applytoeducation.com
For instructions on how to create a Red Deer Catholic Regional Schools account, please click this link:
