Clerk III - Health Information

QUALIFICATIONS
* Grade 12 education (MB Standards) or equivalent
* Completion of a recognized Medical Terminology course or program
* Recent experience in a patient reception/care area, specifically in registration of patients within an ADT system
* Demonstrated knowledge of electronic health records (EHR) applications applicable to a hospital setting including ADT, clinical information systems, and electronic document management specific to scanning, retrieval, and indexing of health information
* Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
* Above average understanding of privacy legislation including the Personal Health Information Act and the Mental Health Act, and regional policy and procedures related to confidentiality, use, and disclosure of personal health information
* Accurate keyboarding skills, with minimum 50 wpm
* Demonstrated knowledge and experience with health records management principles and processes
* Province of Manitoba Class 5 Drivers License, and access to a personal vehicle to provide service within Prairie Mountain Health
* Demonstrated organizational skills, and the ability to work independently
* Demonstrated problem solving and decision making skills
* Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
* Demonstrated knowledge and competence of skills and concepts related to the position
* Demonstrated communication skills
* Ability to respect and promote confidentiality
* Ability to perform the duties of the position on a regular basis
* Ability to respect and promote a culturally diverse population
* Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

POSITION SUMMARY

Under the direction of the Regional Manager - Privacy, the Access and Privacy Coordinator will work collaboratively as a member of the Privacy team providing leadership and guidance to regional programs within Prairie Mountain Health as it relates to access and privacy of personal and personal health information. The Access and Privacy Coordinator will be responsible for access to information, development and provision of privacy and security education, privacy incident management, monitoring privacy and security risk and developing mitigation strategies and overall compliance with legislative requirements. The position requires networking with MB Health, MB eHealth, provincial colleagues and others as may be necessary to ensure PMH aligns with and adopts relevant national and provincial best practices. The Access and Privacy Coordinator functions in a confidential capacity in matters relating to labour relations.

RESPONSIBILITIES:

Overview:

1. Provide advice and/or direction to PMH staff as it relates to privacy and security of personal and personal health information
2. Process FIPPA Applications for access to records held within the PMH.
3. Respond to reports of privacy incidents including containment, reporting, investigation and follow up.
4. Provide training, education and awareness programs related to PHIA, FIPPA, confidentiality and privacy and security as required.
5. Develop training, education and awareness material as needed as part of ongoing training and awareness program.
6. Oversee the auditing of personal health information process to facilitate routine monitoring and response.
7. Assist in development of policies and procedures.
8. Assist with development and employment of required information management and information sharing agreements.
9. Conduct Privacy Impact Assessments as required.
10. Research relevant literature, as needed, from provincial and national privacy oversight bodies, Canada Health Infoway, Coach and other organizations to ensure the PMH privacy program and processes align with legislative requirements and recognized best practices.
11. Assist in privacy and security risk assessment including identification of risk related practices, proposed remedial actions and mitigation strategies.
12. Sundry duties as assigned.