Clerk III - Health Information
Prairie Mountain Health
Dauphin, MB-
Number of positions available : 1
- Salary To be discussed
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Day , Evening , Night shift work
- Published on April 23rd, 2024
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Starting date : 1 position to fill as soon as possible
Description
* Grade 12 education (MB Standards)
* Completion of Medical Terminology Level I & II
* Recent experience in a patient reception/care area, specifically in admission of patients within ADT system
* Demonstrated knowledge of Electronic Health Records (EHR) applications applicable to a hospital setting including ADT, Clinical Systems, and Electronic Document Management specific to scanning, retrieval, and indexing of Health Information
* Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
* Accurate keyboarding skills, with minimum 50 wpm
* Demonstrated knowledge and experience with Health Records principles and processes
* Province of Manitoba Class 5 Drivers License, and access to a personal vehicle to provide service within Prairie Mountain Health
* Demonstrated competence in prioritizing in a fast paced environment
* Demonstrated organizational skills, and the ability to work independently
* Demonstrated communication skills
* Demonstrated flexibility to facilitate changes in techniques and procedures
* Ability to display independent judgment
* Ability to respect and promote a culturally diverse population
* Ability to respect and promote confidentiality
* Ability to perform the duties of the position on a regular basis
POSITION SUMMARY
Reporting to the Manager, Health Information Services, the Clerk III Health Information is responsible for the registration and associated processing on the admission/ discharge/ transfer (ADT) system while adhering to provincial and regional Registration Guidelines and practices.
RESPONSIBILITIES:
Overview:
- Admission/registration and associated processing on the admission/ discharge/ transfer (ADT) system adhering to provincial and regional Registration
Guidelines and practices; processing admissions, registrations, transfers and discharges. - Collect complete and accurate demographic and financial data including provincial health coverage and/or related 3rd party insurance.
- Access, update and prepare Allergy & Alerts reports for patients during registration.
- Complete all necessary registration forms (i.e.; booking forms, financial forms, consent forms, provincial forms, releases, etc., as required).
- Retrieve and update clinical health information including Allergy & Alerts.
- Release information in accordance with PHIA and regional policy.
- Accurately complete Birth Registration forms and transfers information into ADT.
- Follow downtime procedures for registration of patients / maintenance of ADT Downtime system.
- Reconciliation of ADT/Midnight census for admissions/discharges/transfers as well as copying and distribution following outlined procedures.
- Coordinate completion and processing of death registrations.
- Maintenance of Morgue Documentation, as required.
- Maintain Spiritual Care Provider documents.
- Inform funeral homes of release and completion of certificate of death, as required.
- Coordinate Funeral Home access, as required.
- Retrieve, document & lock up patient valuables, as required.
- Maintaining an effective working relationship with the Utilization Coordinators and Nursing Supervisor regarding ADTs and appropriate bed placement, as required.
- Run the 24-hour slate and notify wards of the next day’s admissions, as required.
- Direct clients to appropriate areas.
- Locate and retrieve records for the Emergency Department and admissions.
- Retrieve and return all records in order.
- Adhering to regional record processing practices to prepare and scan patient/clinical reports and place in regional chart sequence.
- Operate switchboard to relay incoming calls.
- Page physicians and staff using note pagers as well as overhead paging.
- Assist staff, medical, and the general public in a kind and helpful manner.
- Attend to various alarms at the Switchboard and notify the responsible department; Blood bank, Pharmacy, all CODES.
- Quick, appropriate and immediate response to the “Emergency” phone, if applicable.
- Respond to the buzzers for the various doors throughout the facility, if applicable.
- Maintain control of the keys for the facility, as required.
- Respond to patient inquiries via telephone.
- Comply with Provincial Productivity Standards re: job performance.
- Sundry duties as assigned.
Requirements
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