Administrative Assistant - Human Resources (Term)

Non-Affiliated PES2

*If you are a current OCSB employee, you must use your OCSB ATE account to apply to this vacancy.*

The OCSB is currently seeking Administrative Assistant - Human Resources (Term) . The possible work addresses for this position can be found in our .

Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students across 90+ work locations. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

Under the direction of the Team Lead Human Resources Coordinator , the Administrative Assistant provides a broad range of administrative services to assist with the effective management of employee relations. The role provides administration support to Teaching and Admin and Support Staffing Officers as well as the Team Lead

Job Description:

• Provide administrative support to the HR Officers and the Team Lead

• Support the full recruitment life cycle, including drafting and posting job opportunities on various platforms (Apply to Education, LinkedIn, Indeed, etc.), reviewing applications, scheduling interviews, administering tests, and preparing related materials

• Support the various transfer processes

• Perform administrative duties for all OCSB casual staffing and communicating with casual employees regarding their employment status

• Liaise with employees, Principals, Managers, Superintendents and external organizations and candidates

• Maintain seniority lists

• Provide guidance to staff on Board staffing policies and procedures

• Maintaining support documentation for various processes as well as preparing data for various reports and summaries

• Responding promptly to inquiries from employees, departments, schools, external organizations, and the general public via email and phone

• Providing support with implementing HR initiatives as directed

• Performing other administrative duties as assigned

  
  
  

Required Qualifications:

• One year of post secondary education

• 3 years of administrative experience

• Proficiency with Google Suite (Gmail, Forms, Sheets, Drive, etc.), spreadsheets and database management

• Demonstrated attention to detail

• Excellent organizational and communication skills

• Strong analytical and time management skills

• Ability to create and maintain strong working relationships with stakeholders

• An equivalent combination of education and experience may also be considered

  
  
  

In addition, the following will be considered an asset:

• Completion of a post secondary degree/diploma/certificate in a related field

• Experience with HR processes and databases (ie. HRIS, etc)

• Experience with Apply To Education (ATE)

• Experience with Laserfiche

• Previous school board experience

This is a full time (1.0 FTE) temporary position with an annual salary range of $54,167 - $66,088. The approximate duration will be 18 months with an anticipated start date as soon as the recruitment process is complete and the anticipated end date will be July 30, 2027.

How to Apply: Applicants are required to apply through the ApplytoEducation (ATE) platform by 5:00 pm on January 6, 2026. If you do not currently have an ATE account, you will be prompted to create a free account and upload your resume and cover letter.

Questions regarding the application process can be directed to hrstaffing@ocsb.ca.

Note on Interviews: Only those candidates selected for an interview will be contacted. If selected, you will receive an email including the interview date/time, Google Meet link, and process details.

References: 2 Supervisory references will be required

If you are currently not an OCSB employee, at the completion of a successful interview, you will be required to provide an Original Police Record Check for the Vulnerable Sector dated within the last 6 months.

Questions regarding the application process can be directed to hrstaffing@ocsb.ca .

For assistance with ApplytoEducation, please contact ATE directly at info@applytoeducation.com or by phone at 1-877-900-5627.

AI may be utilized throughout the selection and recruitment process.

Pursuant to the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at hrstaffing@ocsb.ca prior to the posting closing date so that appropriate arrangements can be made.