Description
About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.
We are seeking a creative, dynamic, committed professional to join our team:
TEAM MANAGER, CORPORATE RECORDS
Location: OCDSB Administration Building; 133 Greenbank Road, Nepean ON
Position Status: 1.0 Regular, Full-time
Hours of Work: Monday to Friday, 35 hours per week
Affiliation: Union Exempt
Salary range: September 1, 2025 rates: $96,796 to $113,920 (Level 7)
Job Summary
Under the direction of the General Manager of Governance Services, the Corporate Records Team Manager oversees the District’s records and information management programs and enterprise content management systems (including forms), standards and practices; Ensures District records are managed in a manner which facilitates the decision making by Senior staff members, and meets legislative requirements. This position supervises staff and projects; and executes projects/studies to address short and long-term program needs/issues.
Qualifications
Post-secondary education in Public Administration, Business Administration, Records Management or related field and 8-10 years of experience in information management, including corporate records in a paper and electronic environment; 3 years of experience in a leadership or management role supervising staff. A master's degree (MLIS, MI, MIS) and relevant certifications such as CRM, AIIM is considered an asset. Direct experience managing an Electronic Content Management (ECM) system. Direct experience using and managing Laserfiche as a primary workflow, process and forms tool. Proven experience in corporate services, legislative services, records management or public administration in public education school system or related educational body including experience with project management, planning, policy development, writing reports and training/information materials. Advanced knowledge of the Municipal Freedom of Information and Protection of Privacy Act with an ability to interpret legislation, including the Education Act. Strong functional understanding of ECM systems and their capabilities (e.g., document capture, workflow automation, records management modules, search functionality). Understanding of the underlying technical dependencies of ECM systems, specifically an awareness of how CSS and Java expertise contributes to the functionality and customization of electronic management solutions (e.g., Laserfiche forms, workflows, custom integrations). While not a developer role, the incumbent must be able to effectively manage and guide a technically proficient team. Familiarity with database concepts and integration points relevant to ECM systems. Management skills for supervising and directing staff; as well as leadership experience to coach and mentor, and motivate teams. Interpersonal and communication skills (oral and written) required when liaising with and providing advice to senior staff, school personnel, and departments, with the ability to articulate complex concepts. Tact, diplomacy and discretion is required. Organizational and time management techniques for planning and organizing work; managing multiple priorities and deadlines in a fast paced, dynamic environment. Project management skills. Strong analytical skills for problem solving and decision making with an attention to detail.
Application Process
The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for all job competitions. OCDSB employees can apply to this job posting using their existing ATE account at ocdsb.simplication.com.
External Applicants: If you do not have an existing ATE account, you will be asked to create one at Choose ECE, EA & Support Staff as the job category.
Applications will be considered in accordance with the Union Exempt Employee Handbook.
OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.
If you require accommodations at any point in the selection process, please send an email to at any time.
