Program Manager, Admissions/Enrolment - 1.0 Regular

About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

PROGRAM MANAGER, ADMISSIONS/ENROLMENT

Job Summary

Under the direction of the General Manager of Planning, the Program Manager of Admissions/Enrolment acts as the Board's representative pertaining to student funding in accordance with the requirements of the Education Act; ensures adherence to the admissions policies of the Board in conjunction with the requirements of the Education Act and the Immigration Act; performs enrolment audits in the system; and coordinates the administration and maintenance of records pertaining to both the Admissions and Enrolment functions.

Main responsibilities include but are not limited to:

• Liaising with superintendents and school staff in relation to admission decisions;

• Providing specialized support to schools in terms of admission and immigration requirements;

• Liaising with the Family Reception Centre regarding the admission of new immigrants requiring ESL/ESD assessment;

• Coordinating the acceptance of exchange students in accordance with Section 49(7) of the Education Act;

• Providing ongoing admission information updates through the Admissions & Enrolment Guidelines;

• Co-ordinating and instructing in-service training workshops to schools, collectively and on an individual basis, in order to provide information on Policy and Procedure, Admissions and Enrolment Guidelines, and Ministry reporting to guarantee maximum funding;

• Managing division staff including hiring, evaluating performance, and motivating and mentoring staff;

• Manages enrolment statistics such as, accumulating and maintaining department statistics of 'pupils of the Board' and 'other' students;

• Conducting school audits on enrolment and attendance records to ensure the accuracy and integrity of enrolment data.

Qualifications

• Post-secondary degree in Public Administration, Business Administration or a related field and 5 years of progressive related experience. An equivalent combination of education and experience may also be considered;

• Thorough knowledge of the school system and programs; the Education Act and its Regulations governing Student Focused Funding in Ontario; and the Immigration and Refugee Protection Act (IRPA);

• Knowledge, understanding and practical application of the policies, procedures, various acts and changing legislation related to the admission of students and school board enrolment;

• Managerials skills, including leadership experience for directing, supervising and evaluating staff performance; and leading, mentoring and coaching teams;

• Interpersonal and Communications skills (verbal and written) for interacting with managers and senior administration and school administration staff regarding admission, reporting and retention requirements and school auditing processes; makes presentations in a large and small group setting; writing skills for writing Board reports;

• Organizational skills and time management techniques for juggling multiple demands, organizing work of the team, working around board and ministry timelines;

• Analytical and attention to detail and accuracy is required for funding purposes;

• Judgment skills for decision-making, problem resolution;

• Proficiency in computer applications such as Microsoft Suite and Google applications to accomplish work.

Note: Access to reliable transportation when making school visits.

Application Process

The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for all job competitions. OCDSB employees can apply to this job posting using their existing ATE account at ocdsb.simplication.com.

External Applicants: If you do not have an existing ATE account, you will be asked to create one at Choose ECE, EA & Support Staff as the job category.

Applications will be considered in accordance with the Union Exempt Employee Handbook.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process, please send an email to at any time.