Payroll Administrator

LifeLabs is the largest community diagnostics laboratory in Canada, serving the healthcare needs of Canadians for over 50 years. Our team members are truly centred around our customers, and we know that behind every lab requisition, sample being tested, or investment in technology is an individual and their family counting on us.

Consistently named one of Canada's Best Employers by Forbes, LifeLabs has also been recognized for having an award-winning Mental Health Program from Benefits Canada. The passion and commitment of over 6,000 diverse and innovative team members unites and motivates us to ensure our customers receive high quality tests and results that they can trust. Agile, customer-centred, caring and teamwork: we live these values every day in what we do to support our customers and healthcare providers, driving forward our vision of empowering a healthier you.

Reports to: Manager, Payroll

Purpose of the Role Reporting to the Manager, Payroll, this candidate will assist in processing timely and accurate biweekly payroll for 5000+ employees. This candidate will act as a source of information relating to payroll policies and will comply with internal and external audit requirements. The Administrator has a clear understanding of payroll legislation and processing functions and supports the Manager and Specialists in ensuring the successful processing bi-weekly payroll runs. This individual supports audits of produced payrolls, identifies causes of errors and works with team to find solutions. As appropriate works with Manager, Payroll to handle unusual situations.

This is a Full Time, Hybrid role based at 30 International Blvd, Toronto, M9W 5P3.

Core Accountabilities

• Review produced payroll to ensure source documentation is accurately reflected within the HRIS and payroll system. Provide best suggestions possible root causes of errors and exceptions
• Processes ROE's accurately and within the required deadlines as per Service Canada Guidelines
• Administer garnishments as per legislative requirement
• Provide exceptional customer service to stakeholders via email or phone
• Prepare all required union dues and remitted to the required Stakeholders
• Prepare monthly FTE Pre & Post Audit of bi-weekly payrolls
• Works with the team to ensure payroll procedures are documented.
• Provides backup to Payroll Specialist during absences.
• Under the direction of the Manager, Payroll, complete regular audits of payroll processes and data. Researches and resolves issues, identifies causes of errors and provides recommendations on potential solutions and next steps for correction.
• Supports Manager in the completion of other annual or adhoc audit requirements.
• Works with Manager and Payroll Specialists on the successful completion of all year end processes.

Qualifications and Skills

• 1-2 Years of payroll Administration experience
• Community College - 1 Year financial program
• Knowledge of payroll process including ROE, statutory deductions, Collective Agreements, CRA Legislation and garnishments
• Union experience is an asset
• Experience in Ceridian is an asset
• Kronos experience is an asset
• Must be a team player and demonstrate the ability to develop and sustain cooperative working relationships with employees at all levels
• Prioritize effectively to meet deadlines and commitments
• Strong communications skills
• Must have Strong computer skills (Microsoft Office Outlook, Word, PowerPoint, Excel)
• Able to handle sensitive information with discretion and confidentiality
• Work cooperatively with other payroll staff to ensure proper workflow and coverage

#LI SW1 #INDEED

This is a hybrid role.

Hiring Range: 46,700 - 59,500

The hiring range has been established, however, the final salary recommendation will be determined based off the level of experience, education requirement, external market conditions and internal equity.

Employee Benefits:

In this position, you will be eligible to participate LifeLabs’ group benefits plan which is available to LifeLabs employees in accordance with the terms and conditions of those plans.

Retirement Savings Plan:

The LifeLabs plans provide members with an easy way to save for retirement. By participating in the plan, you receive contributions made to your account on your behalf from LifeLabs.

Vacation Entitlement:

In this position, you will be entitled to vacation. We promote a healthy work-life balance and expect your full vacation to be taken each year.

Employee Wellness:

LifeLabs offers an award-winning Wellness Program focused on supporting your total health and well-being under our physical, emotional, and financial wellness pillars. We have been recognized in the industry for our focus on mental health supports.

Employee Giving program:

Designed to support any employee who donates, fundraises or volunteers for a Canadian Registered Charity or Non-Profit Organization.

In addition, LifeLabs offers professional development and membership reimbursement, access to preferred rates and discount programs - WorkPerks, Home and Auto Insurance, Costco Membership, etc. - and Optional Health-related Benefits.

At LifeLabs, we strive to create an inclusive and equitable workplace where our team members and the communities we serve feel accepted, valued, and respected.

In accordance with LifeLabs’ Accessibility Policy, the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code, accommodations are available by request for candidates taking part in all aspects of the recruitment and selection process. For a confidential inquiry or to request an accommodation, please contact your recruiter or email careers@lifelabs.com.

We are committed to the ongoing development of our diversity, equity, and inclusion (DEI) program and have taken steps to strengthen our commitment to our team members and customers, to challenge ourselves to act with courage and integrity, and to create an environment where people can be their true selves.

At LifeLabs, we know that we are Stronger Together and that we will benefit from the unique perspectives and experiences that each team member offers.

Vaccinations are highly encouraged at LifeLabs’. Vaccinations may be mandatory for selected employees if regulated by provincial or regional governments, or through employer-led vaccination policies in the facilities we service. Please ensure you ask if this position requires the successful candidate to be fully vaccinated with the current Government approved COVID-19 vaccinations.