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Liburdi Turbine Services Inc.
New

Executive Assistant

400 Highway 6 North, Dundas,ON
  • 65000.00 to 75000.00 $ per year according to experience
  • 40.00 h - Full time

  • Permanent job

  • Day

  • 1 position to fill as soon as possible

Benefits


Reference Number: AM04012026

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and executive leadership team. This role is critical to ensuring the smooth operation of executive functions, corporate governance activities, and internal coordination across the Liburdi Group of Companies (Liburdi Engineering Limited, Liburdi Turbine Services Incorporated, and Liburdi Dimetrics Corporation).

The ideal candidate is resourceful, professional, and capable of managing a wide range of administrative, operational, and project-based responsibilities in a fast-paced environment. The hours will typically be in the office Monday to Friday, 8:30am-5:00pm.

Typical Duties Include (but are not limited to):

Executive & Administrative Support

  • Provide high-level administrative support to the CEO and Director of Finance
  • Prepare PowerPoint presentations for Board meetings
  • Draft, edit, and enhance corporate communications, letters, and executive messages
  • Manage calendars, schedules, and executive priorities

Board & Corporate Governance

  • Prepare agendas and coordinate Board of Directors meetings
  • Organize meeting logistics, materials, and follow-ups
  • Liaise with external legal counsel on corporate, partnering, and restructuring matters
  • Manage annual corporate filings and regulatory requirements

Travel & Logistics

  • Coordinate international travel requirements, including employee visas
  • Prepare invitation letters for foreign visitors and assist with customs documentation
  • Establish and manage corporate rates with local hotels and rental car providers
  • Arrange travel for visiting clients (including booking/coordinating hotel, flights, and car rentals)

Projects, Communications & Change Management

  • Coordinate the design, editing, and publishing of a bi-annual company newsletter
  • Prepare organizational charts and various reports
  • Support special projects, annual initiatives, and executive-level tasks
  • Assist with internal communications related to organizational changes and transformation initiatives
  • Support change management efforts by coordinating communications, tracking action items, and ensuring alignment across teams
  • Create recognition materials, including Innovation Award certificates

Office Operations & Coordination

  • Supervise front desk administrative staff and provide backup support as needed
  • Coordinate company events in collaboration with the Social Committee
  • Oversee the company’s scholarship program
  • Assist with office renovations, expansions, and facilities-related projects
  • Manage Cafeteria operations

Employee Support & Services

  • Assist eligible employees with participation in Liburdi’s prescription safety glasses program
  • Coordinate employee support gestures (e.g., flowers for illness or bereavement)
  • Review and respond to donation and sponsorship requests

Compliance & Documentation

  • Request Certificates of Residence from CRA
  • Obtain Certificates of Insurance
  • Renew Notary Public status for the CEO

Key Skill Requirements:

  • Exceptional organizational and time-management skills
  • Strong written and verbal communication abilities
  • Proficiency in Microsoft Office Suite, especially PowerPoint and Excel
  • Proficiency in Adobe InDesign and Photoshop
  • Ability to handle confidential information with discretion
  • Strong attention to detail and problem-solving skills

Key Experience/Education:

  • Proven experience as an Executive Assistant or in a similar senior administrative role
  • Experience supporting senior executives and/or partners required
  • Experience supporting partnerships, corporate restructuring, or transaction environments an asset
  • Experience with preparing a company newsletter an asset
  • Project coordination experience is an asset
  • Familiarity with corporate governance, legal documentation, and due diligence processes required

Application Information:

Interested candidates are encouraged to forward their resume (with the position reference number in the subject line) to: resume@liburdi.com. Only qualified candidates selected for an interview will be contacted.

Disclaimers:

This job posting is for an existing vacancy. Successful candidates are required to pass a standard reference check.

The individual compensation paid within the posted salary range is determined based on several factors, including total years of experience, relevant industry experience, qualifications (education, skills), and professional designations.

Liburdi is an equal opportunity employer. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Liburdi does not use AI to sort, screen or assess potential applicants.

Company Description

Liburdi Engineering Limited is a leader in engineering, design, service and manufacture of specialized welding equipment. Serving primarily aerospace and nuclear industries, Liburdi combines expertise in control technology and welding processes to develop unique solutions to challenges presented by these industries.


Work environment

Work environmentsLiburdi Turbine Services Inc.0
Work environmentsLiburdi Turbine Services Inc.1
Work environmentsLiburdi Turbine Services Inc.2
Work environmentsLiburdi Turbine Services Inc.3

Equal Opportunity Employer

This employer is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.


Requirements

Level of education

undetermined

Diploma

undetermined

Work experience (years)

undetermined

Written languages

undetermined

Spoken languages

undetermined

Internal reference No.

AM04012026