Proposal Administrator

Description

Essential Responsibilities:

• Provide administrative support to Proposal Coordinators by creating resumes, project profiles, and experience tables according to templates. Assist with document clean-up, presentations, meeting minutes, and participate in full proposal cycles to build understanding
• Assist in enhancing the visual quality of proposals through photo editing and organizational chart creation
• Update and maintain proposal resources such as resume and project data, employee headshots, and testimonials. Ensure consistency with branding and liaise with internal teams for updates
• Handle administrative tasks such as downloading proposal files from client portals, updating passwords when necessary, and organizing documents according to the proposal file structure
• Conduct general administrative duties including maintaining SharePoint and Box folders, backing up key documents, and managing shared inboxes
• Monitor the proposal mailbox, submit project photos for HS&E approval, assist with presentation slide development, and support improvements to the proposal process

Qualifications:

• 2+ years of similar experience in a high-volume data-driven environment
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Proficiency in Visio, Adobe Pro, InDesign, Photoshop, and SharePoint would be considered an asset
• Strong communication and listening skills to deliver messages in a clear and compelling manner
• Excellent attention to detail, with a high level of precision of data and accuracy in any deliverables
• Capable of exchanging basic information, probing and asking questions, and confirming understanding

Working Conditions:

• Remote, work from home with 3 days per week in the office

Compensation

$51,750- $63,250 Annual

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page.

1055 West Hastings St, Vancouver, BC