Partner Administrative Assistant - KPMG Law

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The KPMG Law team has an exciting opportunity for a self-motivated Partner Administrative Assistant. In this role, you will combine your strong organizational skills and stakeholder management to provide executive level support.

The role involves proactively organizing, supporting, and assisting the KPMG Law partners and associates in delivering high quality and timely service, information, and advice to internal and external clients. There is a specific focus on being an integral part of the KPMG Law team in executing its strategy, and meeting performance objectives and long-term strategic aspirations.

The successful candidate is required to work in the Edmonton office.

• Manage time, resources, workflow, and deadlines of legal professionals, including opening up new files, conducting and coordinating conflict searches and other file-opening processes and procedures, maintaining a filing system for all documents, compiling, and organizing materials for work-in-progress, and maintaining a limitations diary
• Proactive and independent management of partners’ calendar and contact database to maximize best use of the partners’ time
• Ensure the preparation and submission of partner timesheets and expense accounts
• Interact with clients and outside service providers to schedule appointments, examinations, and hearings
• Draft correspondence and memoranda such as affidavits of records and other court documents.
• Receive, digitize, and direct all KPMG correspondence
• Provide document preparation support for KPMG Partners and engagement team
• Provide general administrative support to Partners/Lawyers such as filing, answering the telephone, making travel arrangements, preparing bank deposits, photocopying, and binding materials as required
• Assist with special projects

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

• College diploma in a legal assistant program or equivalent
• Minimum three (3) years’ experience as a Legal Assistant, working in a professional legal environment and/or equivalent combination of education, training and experience
• Previous experience with corporate services, CORES certification and/or E-Discovery would be an asset
• Significant relevant experience in managing and supporting Senior Leadership (preferably gained within a legal/professional/corporate services environment)
• Excellent commitment to providing quality and responsive customer service
• Outstanding time management, problem solving and organizational skills gained in a high volume environment with competing demands and constant changes
• Proven ability to take responsibility and ownership for tasks
• Advanced computer skills including proficiency with Microsoft Office Suite
• Proven team player with the ability to create strong working relationships at various levels and a flexible approach to their work
• Superior communication skills whilst maintaining the highest level of personal and professional integrity

Providing you with the support you need to be at your best

For more information about KPMG in Canada’s Benefits and well-being, click here.

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here.

Adjustments and accommodations throughout the recruitment process

At KPMG, we strive for an inclusive recruitment process that allows all candidates to Come As You Are and Thrive with Us. We aim to provide a positive experience and are ready to offer adjustments or accommodations to help you perform at your best. Adjustments (an informal request), i.e. extra preparation time or the option for micro breaks during interviews, and accommodations (a formal request), i.e. accessible communication supports or technology aids are tailored to individual needs and role requirements.

To begin a confidential conversation about adjustments or accommodations at any point throughout the recruitment process, we encourage you to contact KPMG’s Employee Relations Service team for support by emailing cdnersteam@kpmg.ca or by calling 1-888-466-4778, Option 3.

For information about accessible employment at KPMG, please visit our accessibility page.