5860-6 Payroll and Benefits Coordinator (hybrid)

Profile:  Process payroll in an accurate and timely manner while maintaining confidential information and providing support to all branches/employees.

Responsibilities: 
• Coordinates and processes payroll for 600+ employees across Canada including Quebec
• Reviews payroll documentation for accuracy and makes any necessary adjustments
• Communicates with the Human Resources Department to ensure the integrity of the payroll data including data related to new hires, terminations, transfers and rate changes.  Makes updates as necessary.
• Processes any special payrolls including year-end adjustment payrolls
• Processes and reconcile all WCB, WSIB payments
• Responsible for all entries on the Work Force Now system
• Reviews and imports information into WFN system via spreadsheets
• Process/audits all New hires and Terminations
• All password re-sets for ADP Total Access, EZ Labor and Work Force Now system & employee access inquiries
• Coordinate, manage and process all time and attendance information and adjustments as required; Audit and balance vacation
• Responsible for all Sun Life benefit inquires, entries and invoices/billing via the sun life website
• Produce all required reporting after each pay period
• Ensure semi-monthly payrolls are processed in a timely and accurate manner
• Respond to employee inquiries and requests regarding payroll matters
• Handle all garnishments, deductions and accruals
• Process all month end reports for Finance
• Enter and verify all benefits information and calculations into HRIS system & the Sun life system
• Researches and resolves questions from managers and employees as they relate to the processing of payroll information such as banking, garnishments, retroactive pay calculations, tax questions and other changes
• Assist with yearend as required; T2200’s  Completion
• Assist in special projects as assigned by management
• Coordinate Human Resources department communications as well as translations
• Manage all the invoices for HR & Payroll and submits invoices for payment
• Participate in HR/Payroll  department system audits as required
• Quarterly Service Awards ordering and distribution
• Provide support for the annual CIP process and enter results into HRIS
• Provide general administrative support to the HR team
• Distribute HR/Payroll Mail
• Responsible for all Business card verifications for the company; ensure all job titles are up to date on the UPS system and validate any exceptions
• Filling for the departments
• Other duties as assigned

SKILLS /QUALIFICATIONS
• High School diploma required
• 1-2 years with a computerized payroll system
• Experience with ADP WFN/HRIS system
• Microsoft Word and Excel
• Able to handle with highly confidential information
• Must be detail oriented; Ability to Prioritize
• Able to adhere to tight deadlines

Please note this is a hybrid positions (3 days in in the office, 2 days from home)

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