Legal Assistant

Position Summary
Interior Health is looking for a permanent full time Legal Assistant to support the Legal Services team. The location of this position is flexible within the Province of British Columbia.

Who are we looking for?

The successful candidate will have shown demonstrated experience in handling high volumes of work, posses outstanding organizational skills, and be able to juggle multiple priorities and tasks.

Salary Range:

Salary range for the position is $57,347 to $75,268. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What we offer:

• Competitive salary and an attractive remuneration package
• Career Growth
• Employee & Family Assistance Program
• Employer paid training/education opportunities
• Employer paid vacation (per collective agreement)
• Medical Service Plan
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Contribution to Municipal Pension Plan
• Life-work balance

What will you work on?

You will work closely and support the efforts of Legal Counsel and staff by organizing yourself and the lawyers you work with, prioritization the administration of all legal files and contract, conducting legal research to identify and address relevant issues, collect, and analyze information, and prepare legal documents for approval by legal counsel. You will perform general administrative and coordination duties including responding to telephone inquiries, scheduling meetings, filing, and drafting correspondence and reports, and processing of legal counsel invoices.

Some Typical Duties and Responsibilities:

1. Organize legal material to ensure all relevant information is brought to the attention of legal counsel.

2. Prepares documents for hearing, including book of documents, brief of authorities, and counsel submissions.

3. Maintain and organize reference files, contracts, and other legal documentation.

4. Conducts research for particular issues to identify materials relevant to assigned issues and files.

5. Prepares legal documents for perusal and approval of legal counsel on assigned files.

6. Provides general administrative support by:
• acknowledging letters and composing correspondence for signature
• providing supporting information where required
• proofing mailings for spelling, grammar, and clear understanding
• preparing and typing correspondence, memoranda, minutes, confidential reports, and other documents
• responding to administrative requests and inquiries
• protecting the security of confidential information by maintaining private files and typing private correspondence.

7. Performs general administrative and coordination duties for the office such as basic research, filing, answering telephones, and responding to general inquiries or referring to appropriate personnel, and drafting correspondence, minutes, and reports from notes and/or verbal direction.

8. Coordinates meeting schedules and calendars for Legal Services by prioritizing and arranging appointments and canceling and/or rescheduling meetings as required, ensuring that schedules are manageable.

9. Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.

10. Arranges travel and accommodation by booking and confirming flights, vehicles, and hotel reservations.

11. Attends and acts as a recorder for confidential meetings such as management meetings. Transcribes minutes and distributes accordingly. Follows up on action items as required, prepares agendas, and circulates necessary materials for meetings.

12. Supports the portfolio in completing the required documentation associated with Human Resources including, but not limited to on-staff and change notices, payroll removal forms, payroll queries, and travel reimbursements.

13. Performs other related duties as assigned.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Make a difference. Love your work. Apply today!

Qualfications
Education, Training, and Experience:

• Graduation from a recognized Paralegal/Legal Assistant certificate program.
• Minimum of two (2) years’ recent, related legal experience in a law firm or inhouse legal department.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Demonstrated ability to perform legal research, organize and analyze legal information, prepare legal documents and maintain legal filing and indexing system.
• Comprehensive knowledge of legal terminology, principles, precedents, procedures and research methods.
• Demonstrated computer proficiency including Lexis Nexis (Quicklaw), CanLii or other legal research tools.
• Superior time management skills with the ability to juggle multiple projects and responsibilities at once and remain calm under pressure.
• Experience with MS Office including Word, Outlook, Excel and PowerPoint.
• Ability to communicate effectively orally and in writing.
• Physical ability to perform the duties of the position.

“Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the B.C. Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).”