Property Management Safety and Compliance Coordinator

Property Management Safety and Compliance Coordinator

Mission Statement: Homes First Society develops and provides affordable, stable housing and support services to break the cycle of homelessness for people with the fewest housing options.

Position type: Full time, Permanent

Location: 90 Shuter St & Various

Start date: ASAP

Hours of Work: 37.5 hours per week, Monday to Friday, 9am-5pm

Salary: $58,000 Annually

Submit Resume to: Lavanya.sivakumar@homesfirst.on.ca

Applicants must quote “SCC-E”

The successful candidate will coordinate safety and compliance initiatives across Homes First sites by supporting safety and prevention programs agency wide, while following Homes First Society’s mission, policies and procedures.

Job Description:

• Coordinate and process work orders related to property safety systems, including the replenishment and replacement of safety equipment such as AED pads, emergency eyewash solutions, emergency lighting, exit signage, and other safety-related assets.
• Conduct routine daily inspections and property check-ins to verify compliance with organizational policies and applicable health and safety regulations.
• Perform regular compliance inspections to ensure buildings meet fire and life safety requirements, including:
  • Ensuring fire exits, corridors, and emergency egress routes remain clear and unobstructed.
  • Verifying that fire-rated doors are not propped open and close/latch properly.
  • Inspecting emergency exit signs and emergency lighting to confirm proper operation.
  • Ensuring door alarm systems and other safety devices are functional and operational.
• Conduct pre-occupancy inspections of vacant units to ensure they meet all safety and compliance standards before new tenant occupancy.
• Identify safety deficiencies, document findings, initiate corrective work orders, and follow up to ensure timely resolution.
• Maintain accurate records of inspections, compliance activities, work orders, inventory, and corrective actions.
• Support regulatory compliance by ensuring adherence to applicable municipal, provincial, and organizational safety standards and policies.
• Coordinate with maintenance staff, contractors, and property management teams to address safety-related issues and ensure timely completion of corrective work.
• Respond to safety-related concerns and assist in investigating property safety incidents, documenting observations and recommending corrective actions where appropriate.
• Assist in coordinating routine inspections, testing, and preventive maintenance of building safety systems.
• Perform other related duties as assigned in support of the organization's property operations and compliance objectives.
• Other duties as required

Qualifications:

• 1 year of experience in Fire Safety/Life Systems Safety
• College/university certificate/diploma in Fire Protection Engineering, Fire and Emergency Services, Fire and Life Safety, or recognized equivalent
• Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times
• Intermediate to advanced knowledge of MS Office (Excel, Outlook, Word);
• Excellent communication and interpersonal skills
• Exceptional organization and time management skills
• Ability to problem solve, propose solutions/alternative
• High degree of accuracy and attention to detail
• Ability to work independently, with minimal supervision
• Ability to handle multiple projects and assignments
• Able to prioritize and meet budgets deadlines and achieve objectives
• Sound judgment and a high degree of professionalism
• Demonstrated ability to communicate effectively in English, both verbally and in writing
• Knowledge of homeless population and ability to work with people who have mental health and addiction issues an asset

Working in an environment where there may be smoke is required.
Working in a pet friendly environment.

The successful applicant must provide a criminal record check that is satisfactory to Homes First Society.

Homes First Society is an equal opportunity employer.

Homes First Society does not use Artificial Intelligence to screen, assess or select applicants for internal postings.

This is an existing open position.

Please no phone calls, only those people selected for interviews will be contacted.

Accommodation

Homes First is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known and we will work with you to meet your needs.