Administrative Assistant

Position #: 177916

Expected Start Date: May 26, 2025

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Saskatoon

Department: Executive Director - Privacy & Health Information Management Services

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description: The Administrative Assistant is directly accountable to the Executive Director, Privacy & Health Information Management Services of the Saskatchewan Health Authority and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, processes and practices to support the efficient operation of the Executive Director, Privacy & Health Information Management Services portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with all members of the Senior Leadership Team, and their support staff, to assist in accomplishing the Saskatchewan Health Authority's objectives. The incumbent co-ordinates workflow with other administrative support staff in the Executive Office and at the Executive Director level and, in their absence, may provide support services as requested.

Education:

- Completion of Grade 12 supplemented by a recognized business course.

Experience:

- Three to five years of experience working in a senior administrative assistant-type role.

Knowledge, Skills & Abilities:

- Exceptional planning, organizational and interpersonal skills.

- Expert written and verbal communication skills including excellent proficiency in editing material for clarity, accuracy and conciseness.

- Demonstrated approaches to problem-solving with strong decision-making capability.

- Knowledge and experience in minute taking and synthesizing information.

- Excellent computer skills, with a good working knowledge of various programs, including but not limited to, Microsoft Word, Excel, PowerPoint, Exchange, Schedule Plus, Visio, Intranet/Internet, and the capability to learn new programs as required.

- Ability to adapt to frequent change and work under pressure.

- Ability to work collegially, collaboratively and build positive relationships through respectful and professional interactions.

- Ability to learn and develop a working knowledge of the organization, including its governance and organizational structure and relationships.

- Be self directed, and confident in applying independent judgment.

- Possess a high degree of initiative, ingenuity, including the ability to work with little, and/or no, supervision.

- Proven ability to maintain confidentiality including handling confidential information with discretion.

- Demonstrates a commitment to a diverse, culturally competent and culturally safe work environment and representative workforce.

- Committed to quality and safety, striving towards an environment of zero harm.

Human Resources Exemption: No