Administrative Assistant

Position #: V35713

Expected Start Date: May 07, 2025

Union: OOS

Facility: TBD

City/Town: Regina

Department: Practitioner Staff Affairs

Type: Full-time temporary

Expected Up to Date: August 29, 2025

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description: Reporting to the Manager, the position is accountable for the efficient operation of the portfolios through coordinating and managing clerical functions of the office, carrying out duties in a confidential nature, and assigned clerical functions for the Department. The Confidential Administrative Assistant is responsible for the efficient and effective operation of the Practitioner Staff Affairs office through accurate and timely execution of a variety of complex clerical and secretarial functions. The incumbent, exercising considerable initiative and with considerable attention to detail, carries out the duties and responsibilities of the position with minimal direction and day to day supervision.

Human Resources Exemption: No

Experience

• Five (5) years experience in an office environment

Education

• Completion of Grade 12 supplemented by a recognized business course

Other Education and Training

• Basic medical terminology

Knowledge and Abilities

• Has demonstrated strong interpersonal and communication skills.
• Ability to take and transcribe minutes and to operate recording equipment
• Ability to enter data with accuracy and attention to detail
• Prepare responses to routine correspondence
• knowledge of office systems including confidential information systems
• Able to plan, prioritize and execute responsibilities independent of supervision
• Demonstration of extreme attention to detail
• Ability to demonstrate appropriate level of professional conduct and judgement.
• Ability to competently use computers and software applications
• Provide effective editing for draft materials presented for data entry
• Extensive knowledge of business grammar and punctuation
• Demonstrates effective verbal and written communication skills.
• Knowledge of reconciliation of finance/payroll/supply inventory records
• Knowledge in Microsoft Office Suite

Other Information

• For more information on the city of Regina please visit https://www.regina.ca/