Administrative Assistant, Community and Foundation Relations

Position #: 9006472

Expected Start Date: October 13, 2025

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Saskatoon

Department: Executive Director Community and Foundation Relations

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Job Description: Reporting to the Executive Director of Community and Foundation Relations, the Administrative Assistant contributes to the efficient operation of the Executive Director’s portfolio through accurate, timely execution of administrative functions, and works collaboratively with the Senior Leadership Team and their support staff. Responsibilities include preparing agendas, minutes, correspondence, and reports; managing calendars, meetings, mail, records, and travel arrangements; and coordinating workflow with other administrative staff. The role requires professionalism, confidentiality, sound judgment, and tact in handling inquiries and building relationships. Operating in a complex and dynamic environment, the Administrative Assistant supports the Executive Director’s commitments and ensures appropriate follow-up, contributing to the achievement of SHA’s objectives.

Human Resources Exemption: No

Experience

• 3-5 years of experience working in a senior administrative assistant-type role 

Education

• Completion of Grade 12 supplemented by a recognized business course

Other Education & Training

• Equivalent combination of education and experience

Competencies

• Advanced collaborative skills
• Advanced communication skills
• Advanced decision making skills
• Advanced organizational skills
• Advanced planning skills

Knowledge & Abilities

• Ability to work collegially, collaboratively and build positive relationships 
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Ability to adapt to changing conditions
• Superior interpersonal, communication and writing skills 
• Commitment to quality, safety, and improvement striving towards zero harm
• Commitment to a diverse, representative workforce and cultural safety
• Ability to recognize and maintain confidential information
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Knowledge in minute taking