Admin Assistant

Position #: 185013

Expected Start Date: June 05, 2026

Union: OOS

Facility: St. Mary's Villa

City/Town: Humboldt

Department: Nursing Inpatient Administration

Type: Part-time temporary

Expected Up to Date: September 30, 2027

FTE: 0.74

Shift Information: Days

Number of Hours per Rotation: shifts of hours per 1 weeks

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Human Resources Exemption: No

Job Description:  The administrative Assistant plays a vital role in the efficient operation of the Administration Office including responsibility to ensure all administrative functions are completed in an accurate, timely and confidential manner.  Involves working in a fast paced environment, dealing with ongoing discharges/admissions and new hires.  Provides administrative support to all team members/departments, employees, residents and families on a daily basis.  Provides payroll and finance duties as assigned.  Produces letters, memos, policies/procedures, creates forms, coordinates meetings, performs photocopying and filing duties. Ensures that all inquires, complaints and concerns are directed to the appropriate person/department.  Performs receptionist duties such as answering the phone, taking messages, transferring calls, paging appropriate personnel.  Ensures the office/facility has the necessary tools required for operations (ie. paper, office supplies).

Experience

• 3-5 years of experience working in a senior administrative assistant-type role

Education

• Completion of Grade 12 supplemented by a recognized business course

Competencies

• Computer skills
• Judgement Skills
• Interpersonal skills
• Planning skills
• Organizational skills

Knowledge and Abilities

• Have high degree of initiative, ingenuity & can work with little/no supervision
• Ability to be self directed and work relatively independently
• Commitment to a diverse, culturally competent, culturally safe work environment
• Ability to adapt to frequent change and work under pressure
• Working knowledge of SHA governance/org structure/relationships
•  Ability to work collegially, collaboratively and build positive relationships 
• Ability to work with people with professionalism and respect 
• Demonstrates effective verbal and written communication skills.
• Demonstrated approaches to problem solving w/strong decision-making capability
• Knowledge & experience in minute taking & synthesizing information
• Ability to learn new skills
•  Excellent proficiency in editing material for clarity, accuracy and conciseness
• Strong computer skills in Microsoft Office, scheduling & training platforms
• Can maintain confidentiality including confidential information with discretion.

Other Information

• For more information on the city of Humboldt please visit https://humboldt.ca/