Admin Assistant

Position #: 184994

Expected Start Date: June 01, 2026

Union: OOS

Facility: St. Mary's Villa

City/Town: Humboldt

Department: Nursing Inpatient Administration

Type: Full-time temporary

Expected Up to Date: September 30, 2027

FTE: 1

Shift Information: Days

Number of Hours per Rotation: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Human Resources Exemption: No

Job Description:  Plays a vital role in the efficient operation of the Administration Office including responsibility to ensure all administrative functions are completed in an accurate, timely and confidential manner.  Involves working in a fast paced environment, dealing with ongoing discharges/admissions and new hires.  Provides administrative support to all team members/departments, employees, residents and families on a daily basis.  Provides payroll and finance duties as assigned.  Produces letters, memos, policies/procedures, creates forms, coordinates meetings, performs photocopying and filing duties. Ensures that all inquires, complaints and concerns are directed to the appropriate person/department.  Performs receptionist duties such as answering the phone, taking messages, transferring calls, paging appropriate personnel.  Ensures the office/facility has the necessary tools required for operations (ie. paper, office supplies).

Completion of post secondary education with an administrative focus, and/or certification from a recognized secretarial business college.  Medical Terminology is an asset in the performance of duties.  Familiarity with the health authority and its processes is an asset.  The Saskatchewan Health Authority (SHA) requires a criminal record check (CRC) from every potential SHA team member. The CRC must be dated within the past six (6) months and be satisfactory to the SHA. A vulnerable sector check (VSC) is required for individuals providing patient/resident/client care to vulnerable persons. Internal candidates may be required to provide a CRC and/or VSC during the recruitment and selection process. We work together to improve our health and well-being. Every day. For everyone. The SHA is committed to building a representative, diverse, inclusive and culturally responsive workforce. We are committed to the Truth and Reconciliation Calls to Action. We work in the spirit of truth and reconciliation acknowledging Saskatchewan as the traditional territory of First Nations and Metis people.

Other Information

• For more information on the city of Humboldt please visit https://humboldt.ca/