Admin Assistant

Position #: 184766

Expected Start Date: January 19, 2026

Union: OOS

Facility: Oliver Lodge

City/Town: Saskatoon

Department: OL-AFFILIATE ADMIN

Type: Full-time regular

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description: The Confidential Secretary performs receptionist duties and is accountable for the efficient operation of the business office. This position will assist with various department needs, including accounts receivable, reception, answering telephones and general clerical duties. At times may assist with accounts payable and payroll or other duties as assigned.

Human Resources Exemption: No

Education:
• A certificate or diploma from an accredited business college.
• Knowledge of MSOFFICE (including Word, Excel and Outlook) and accounting software.
Competencies:
• Be self-directed and able to work with minimal supervision.
• Develop good rapport and effective communication with residents, families, volunteers, staff and visitors.
• Communicate effectively both verbally and written.
• Contribute to the efficient management of the facility by keeping confidential resident accounts and statistical information complete, correct and updated.
• Advises governmental agencies of changes in resident status by submitting to these departments’ appropriate and accurate forms.
• Responsible for collection, balancing and depositing of all monthly rent.

Knowledge and Abilities
• Ability to organize work load effectively and adapt to varying work settings.
• Ability to work independently and part of a team.

Other Information
• For more information on the city of Saskatoon please visit https://www.saskatoon.ca/