Senior Project Manager - Procurement - Contract

Senior Project Manager – Procurement (Hybrid – Contract Role)

Description

Role:

Functional Senior Project Manager (PM) to support the OPP Procurement and Administration Rapid Working Group (RWG) currently in the start-up phase at the Ontario Provincial Police (OPP). The purpose of the RWG is to: enhance procurement processes with a focus on preserving public safety and safeguarding the well-being of Ontarians. Additionally, the objective is to explore innovative opportunities to find efficiencies while streamlining the procurement processes in recognition of operational requirements.

Must Haves:

·        Demonstrated experience with:

• Process mapping, facilitation, needs analysis and process improvement.
• Continuous improvement initiatives focused on efficiencies, modernization and innovation.
• Knowledge and understanding of public sector governance, procurement (i.e. Requests for Bids/Proposals), and budget processes.
• Experience at a senior level in order to guide multifaceted projects during their initial phases.
• Ability to maintain confidentiality and integrity of privileged/sensitive information.

Assets:

·        Past experience with Ontario Public Service procurement projects.

·        Past experience with law enforcement procurement projects.

Experience and Skill Set Requirements:

• Previous experience in successfully implementing procurement process optimization for organization of similar size and complexity.
• Experience with public sector business case/funding acquisition and competitive procurements.
• Experience with procurement processes and with similar procurement challenges, ensuing a clear understanding of the OPP’s unique requirements.
• Knowledge and experience in project-managing large-scale innovative initiatives.
• Experience managing large-scale, complex, integrated project plans and implementation plans.
• Experience in identifying project scope and managing stakeholder expectations.
• Experience managing executive relationships and dealing with senior executives.
• Excellent analytical, problem-solving, and decision-making skills to conduct a comprehensive review of current procurement processes, identifying inefficiencies, bottlenecks and opportunities for improvement.
• Demonstrate proficiency in change management, providing a plan to facilitate a smooth transition for the procurement team during the implementation phase.
• Excellent verbal and written communication skills.
• Knowledge of fiscal/budgeting elements of procurement projects.
• Highly developed interpersonal and negotiation skills.
• Ability to work independently and as part of a team.
• Track record of meeting deadlines.

Deliverables:

• Provide oversight and project management for the terms of the OPP’s Procurement and Administrative Rapid Working Group.
• Support documentation of current processes, areas for improvement and new process opportunities.
• Propose strategies and solutions to streamline procurement processes.
• Develop a detailed roadmap for implementing recommended changes, considering resource allocation.
• If required, prepare business cases to secure funding approval for any required supporting requirements.
• Coordinate between multi-functional areas and cross government agencies.
• Provide guidance and support to all sub-project leads and technical personnel.
• Identify and manage critical interdependencies related to key deliverables and timelines.
• Develop and deliver executive communications, regularly presenting to senior management.
• Manage escalations related to overall project plan execution.
• Oversee stakeholder engagement to ensure collaboration.

Evaluation Criteria

Knowledge and Experience in Procurement - 35%

• In-depth knowledge of procurement processes, strategic sourcing and supply chain management.
• Analytical skills with ability to analyze current processes, identify inefficiencies and propose data-driven solutions.
• Experience in Change management and in implementing organizational changes, especially in the context of procurement processes and centralization.
• Capability to design and deliver training programs for staff to ensure the adoption of the streamlined processes.
• Previous success in leading or contributing to projects focused on procurement process optimization.
• Understanding of the OPS procurement polices, directives and requirements in procurement.
• Experience with Procurement planning and find opportunities for procurement consolidation for value of money.

Project Management Experience - 35%

• Experience gathering requirements for multifaceted innovation projects.
• Experience managing large-scale, complex, integrated project plans and implementation plans.
• Excellent analytical, problem-solving, and decision-making skills.
• Experience managing competing priorities, scope and project timelines.
• Experience in effectively communicating stakeholder concerns and leading to improved project understanding and collaboration.
• Experience at a senior level to guide a multifaceted project during its initial phases.

Relationship Management - 30%

• Experience in managing executive relationships and reporting to senior management.
• Experience in building relationships with stakeholders and managing competing priorities.
• Experience with public sector governance processes, polices, directives and requirements.
• Leadership skills to align activities across several project streams and organizations.
• Leadership to manage and resolve issues, working in collaboration with team members.