Description
CUPE NTB 645 - Secretary to the Assistant Superintendents of Education
JE Code 62
Posted January 19, 2026
Internal / External
Date of Appointment:
As Soon as Possible
Reporting to:
Assistant Superintendents of Education
Description:
The Secretary to the Assistant Superintendents of Education provides comprehensive administrative, organizational, and logistical support to two Assistant Superintendents and the Board Math Lead. This role is central to the effective operation of the Curriculum K-12 portfolio, ensuring cohesive support across elementary and secondary teams. Responsibilities include:
Administrative & Operational Support
- Serve as the head clerical lead for the Nicholas Mancini Centre (NMC), providing guidance and coordination for the clerical pool.
- Provide full administrative support to two Assistant Superintendents and the Board Math Lead.
- Coordinate communication with schools, including System Memoranda, Items of Information, and email communication.
- Support NMC reception coverage as needed.
- Organize calendars, meetings, scheduling, room bookings, and events for the Curriculum & Assessment team.
- Process staff payments (mileage, reimbursements), service contracts, Christian Service Animators, Tutoring Coordinators, interpreters.
- Collect, organize, and prepare data sets to support Board reports, ministry submissions, and system-level monitoring.
- Provide high-level administrative support to curriculum teams including consultants and special assignment teachers.
- Support planning logistics for elementary and secondary professional development, including session set up, communication, materials, attendance tracking, and follow up.
- Assist in the coordination and communication of board wide curriculum initiatives, assessment practices, and ministry directed programs.
- Organize, track, and support implementation tasks for curriculum projects and pilot projects across divisions.
Program & Event Coordination
- Support non-credit summer learning programs (job postings, hiring processes, registration, class set-up, attendance, data collection, etc.).
- Support system-wide events such as the System Science & Engineering Fair, BASEF, Junior Math Challenge, and Public Speaking Forum.
- Collaborate with community partners (Hamilton Public Health, Art Gallery, Early Years, Dundas Valley School of Art, Artsaround, Student Trustees, Student Council Presidents, etc.).
- Support and update annual student agendas.
- Provide administrative support for Outdoor Education programs at Camp Marydale and Camp Brébeuf.
- Other duties as assigned.
Qualifications: Applicants should possess the following:
- Community College certificate or equivalent;
- Experience with SparkRock, Aspen and Apply to Education;
- Experience managing a large budget would be an asset
- Exceptional secretarial and organizational skills;
- Proficiency with Microsoft Office - Excel, Word
- Demonstrated discretion and judgment in dealing with confidential information;
- Excellent communication skills, written and oral;
- Ability to take initiative, prioritize and plan ahead in a fast-paced environment;
- Excellent interpersonal and organizational skills;
- Previous experience working for Senior Management or System Level experience is an asset.
Location: Nicholas Mancini Centre
44 Hunt Street, Hamilton
Salary:
Clerical Job Category 6 (C.U.P.E.) $29.00 - $32.17 per hour
Last date for consideration: Tuesday, January 27, 2026 at 4:00 p.m.
Applicants shall submit a resume and cover letter to Apply to Education. Please include the full posting title within the subject line. Please note only those applicants eligible for an interview will be contacted.
Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board (HWCDSB) give witness to the truth that Jesus Christ is the foundation and the heart of Catholic Education and the centre of its community. Central to this vibrant and student focused system is a vision of students as uniquely created in the image of God. This commitment is expressed and realized in the Board's Mission which is: “In union with our Bishop, to enable all learners to realize the fullness of humanity of which our Lord Jesus Christ is the model” Hamilton-Wentworth Catholic District School Board (HWCDSB) is committed to equity and inclusion in the recruitment and hiring of qualified staff who reflect the diversity of students and our community. We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:
• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities.
In our efforts to ensure an inclusive, diverse and representative workforce, HWCDSB will:
• value, promote and encourage the hiring of staff from under- represented communities;
• value applicants' additional experiences, lived experience, skills, backgrounds and perspectives; • collect voluntary self-identification data from applicants in accordance with the Ontario's Ontario Human Rights Code, HWCDSB's Teacher Hiring Practices Administrative Procedures, and Anti - Racism Data Standards.
Where the required skills, ability and qualifications of candidates are relatively equal, candidates who self-identity as a member of one or more under-represented groups may be selected. The HWCDSB is also an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. We also recognize our duty to accommodate and foster a culture of inclusion. We will provide accommodations during the hiring process. If accommodation is required, please inform the Human Resources Team or Hiring Manager in advance of any part of the process. All information received relating to a candidate's required accommodation will be addressed confidentially.
