Recruitment Coordinator

Reporting to the Manager - Talent Management, the Recruitment Coordinator provides support for high volume full cycle recruitment processes and administration of recruitment services for Hamilton Health Sciences. The Recruitment Coordinator primarily supports internal recruitment processes with unionized and non-unionized positions working closely with the Recruitment Associate and client portfolios.

Talent Acquisition & Client Support:

·         Provides program coordination and administrative support for the Central Recruitment team and clients as applicable.

·         Responsible for intake of recruitment requests from client portfolios/hiring managers and triaging to the applicable Recruitment Associate.

·         Acts as a liaison between HR Operations, candidates, hiring managers and the Central Recruitment team responding to inquiries. Using sound judgement, escalates to the Recruitment Associate/Recruitment Team Lead as necessary.

·         Works with department to maintain and update posting language, advise on process and policies relating to the creation, approval and posting of jobs. Facilitates job language changes in Taleo prior to job posting creation.

·         Participates in internal recruitment campaigns, engaging internal applicants for interest in position and adhering to seniority guidelines in applicable collective agreements.

·         Reviews and screens internal candidates based on appropriate seniority and collective agreement guidelines and HHS guidelines and policies.

·         Advises hiring leader on internal candidate applications and works in collaboration to ensure suitable candidate selection based on recruitment needs.

·         As part of the recruitment process, validates candidate certifications during prescreening.

·         Facilitates candidate testing administration as required and prepares reports/recommendations based on established guidelines.

·         Works with hiring manager to determine interview schedule, book candidates, prepare candidate supporting documentation, and interview resources.

·         Engages with candidate to schedule interviews, send appropriate interview instructions and manage inquiries.

·         Creates standardized candidate communication templates for a positive and informed candidate experience.

·         Reviews and updates recruitment and selection tools and resources.

·         Prepares and issues offer letter and any necessary documentation as required to ensure transfers/hires are complete in system.

·         Liaises with hiring manager and internal stakeholders to determine hiring details and appropriate information for offer letter.

·         Provides support for external recruitment processes as required.

Recruitment Initiatives and Special Projects:

·         In conjunction with the Recruitment Associate/ Recruitment Specialist participate in continuous process improvement of talent acquisition programs/processes.

·         Support development and maintenance of tools and templates or policies/ guidelines to support programs/ processes.

·         Supports research and recommendations related to recruitment and selection best practice.

·         Participates and provides coordination support for job fairs or other career events and support the talent attraction for key roles.

·         Supports TA Associate / TA Team lead by gathering required data/preparing research, in order to synthesize information to draw conclusions and make recommendations.

·         Assists with maintenance of team documents, portfolio listings, and reporting tools.Prepares recruitment related reports utilizing myHR, Taleo, and external sources of data/information.

·         University degree in Human Resources Management, Business Administration, or equivalent related experience

·         Certified Human Resources Professional (CHRP) designation preferred

·         2 years of Human Resources experience in a complex unionized and/or hospital environment.

·         2 years of experience supporting high volume recruitment and selection processes and administration

·         2 years of Human Resources Information System and Recruitment System data entry and management experience

·         2 years of experience in a client facing role

·         Advanced computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint, and Visio), HRIS (Oracle Cloud) Taleo and SharePoint

·         Knowledge and experience in key Human Resources functional areas such as talent acquisition and HR operations 

·         Strong knowledge of relevant legislation (Ontario Human Rights Code, Employment Standards Act)

·         Strong Ability to organize and establish priorities within multiple projects and tasks, demonstrated ability to meet project and task deadlines and adjust quickly to changing requirements

·         Demonstrated effective and creative problem-solving abilities with attention to detail and accuracy, positive attitude, initiative, and judgment in developing, adapting and applying processes to address problem situations

·         Demonstrated excellence in effective communication and interpersonal skills within a professional environment

·         Ability to handle stressful issues and communicate with a variety of people and situations in a courteous, professional manner

·         Strong team player skills with a strong sense of ownership and accountability and the ability to work independently

·         Strong customer service orientation

·         Ability to work with tact, diplomacy, and confidentiality