Administrative Assistant

Provides high level independent administrative support to the Chief of Interprofessional Practice and Chief Nursing Officer. The Administrative Assistant has the ability to exercise good judgment in a variety of situations, maintain confidences while balancing multiple priorities including managing calendars, coordinating meetings/events, preparing various materials and documents, attending meetings and recording minutes, monitoring action items and developing related reports. The Administrative Assistant serves as a central liaison to the Chief of Interprofessional Practice and Chief Nursing Officer, to keep them well informed of upcoming commitments and responsibilities. This role also supports specialty teams within the Chief Nursing & Supporting Services portfolio such as Vascular Access Therapy (VAT), Skin Wound & Ostomy (SWO), and Authorizing Mechanisms, Policy and Document Management (AMPDM). This role is integral to providing information and clear communication relative to services, staff, projects and issues within the program. The role also entails coordination of HHS-related activities and projects, as well as Ministry of Health related projects and reporting, that meets the program requirements and deadlines. This role requires excellent communication skills to effectively collaborate with senior leaders, professional chiefs, program managers, staff, health care providers, learners, other administrative assistants and the general public, while ensuring strict confidentiality is maintained at all times.

1. Graduate of Community College Business Secretarial program or equivalent
2. Minimum 3-5 years experience in administrative/secretarial role
3. Strong administrative and organizational background, ability to prioritize, multi-task, schedule and carry out tasks with a strong attention to detail, superb organization & time management skills
4. Demonstrated excellence in effective communication (written and verbal), and interpersonal skills, with agenda and minute-taking skills
5. Excellent computer skills in word processing, spreadsheets and database systems; (MS Outlook, Access, Excel, Word, Windows, Meditech, PowerPoint, Intranet/Internet, HR Payroll)
6. Demonstrated excellent event management skills
7. Effective and creative problem-solving abilities
8. Team player with a strong sense of ownership and accountability; ability to work independently
9. Demonstrated ability to handle confidential information and apply discretion
10. Demonstrated record in pursuing own continuing professional development and availing of opportunities for new learning
11. Positive attitude, takes initiative, and uses judgment in developing, adapting and applying processes to address problem situations