Extern Coordinator - TFT/TPT - Professional Practice

Posting # 2024-930034

Non Union

Position: Extern Coordinator x 3 positions

Department: Office of Professional Practice

Status: Temporary Full-time x 2, Temporary part-time X 1 (until approximately March 31, 2025)

Hours: Monday - Friday, days - 7.5 hour shifts; may need to work select evening, night or weekend hours for purposes of orientation and education.

Note: Hours are subject to change based on operational requirements

Site: Multi-site

Organization Profile

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do. We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.

Position Profile:

Reporting to the Director of Professional Practice, the Extern Coordinator is an integral member of the healthcare team and will support the development and execution of a comprehensive Clinical Extern Program which provides oversight to Clinical Externs who are clinical students (nursing, OT, PT, RT) working as unregulated care providers at Halton Healthcare.

The Extern Coordinator is responsible to support the implementation of the Clinical Extern Program across multiple units of Oakville, Milton and Georgetown hospitals, by supporting Clinical Externs in their practice and integration into care areas in accordance with college standards, policies and in collaboration with the clinical teams. The Extern Coordinator guides and supports the Clinical Externs in providing high quality, safe care for patients and families, while demonstrating a commitment to excellence in supporting the patient and family experience. The Extern Coordinator serves as a liaison and conduit between Clinical Externs and unit leadership, Professional Practice and Operations.

Position Accountabilities:

• Develop, execute and evaluate a comprehensive Clinical Extern Program
• Support recruitment, onboarding, orientation, and competency evaluation of Clinical Externs
• Create, adapt and deliver education/training and learning resources, using various delivery methods, including supporting teams to receive and work with Clinical Externs
• Support the integration of Clinical Externs at the organizational and unit level by collaborating closely with Professional Practice Clinicians, Patient Care Managers, Clinical Resource Nurses and Team Leads
• Have the ability to provide on-unit support for Clinical Extern professional development at all three hospital sites
• Participate in competency evaluation and performance management
• Participate in scheduling, data collection and reporting requirements
• Collaborate and partner with the student clinical placement program to ensure connection and clarity between externs and clinical students and position to optimize health human resources

Candidate Profile:

Halton Healthcare endeavors to hire individuals who exemplify our mission, vision and values of compassion, accountability and respect which guide our individual behaviours and attitudes.

• Regulated Healthcare Professional in good standing with their Professional College (of extern student groups including Nursing, OT, PT, RT)
• Three (3) years related health care experience
• Current certificate in Basic Life Support by the Heart and Stroke Foundation preferred
• Passion for and experience with mentorship, preceptorship and adult learning principles with previous experience as a preceptor or Clinical Instructor for students preferred
• Strong relationship building skills and ability to collaborate across various levels of leadership
• Exceptionally patient and caregiver focused and ability to communicate effectively with patients and families
• Demonstrated ability to: respond positively to change, work independently, organize and set priorities, problem solve, develop systems which create efficient workflows, meet timelines and lead continuous quality improvement initiatives
• Excellent verbal and written communication (using various and creative methods to maintain connection with workers at multiple sites)
• Excellent analytical and data management skills
• Highly proficient using Microsoft Word, Excel, Outlook, Teams, and PowerPoint
• Proven high level of maturity, discretion and seen as a role model
• Ability to maintain impartiality, objectivity, diplomacy and confidentiality, including an understanding and appreciation for cultural, religious and other individual beliefs
• Demonstrated evidence of commitment to continuous learning through pursuit of educational endeavours
• Vehicle with commitment to travel between Georgetown, Milton and Oakville hospital sites

Date Posted: April 16, 2024

Internal Applicants due by: April 23, 2024

We thank all those who apply but only those individuals selected for further consideration will be contacted.

In accordance with Directive #6, Halton Healthcare has implemented a COVID-19 Vaccination and Management Policy. All new hires must be fully compliant with our Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Halton Healthcare is a smoke free facility in and around all three sites. Smoking is not permitted on hospital properties. We thank everyone who works at or visits our hospitals for respecting this healthy initiative. We are also a scent-free environment for all employees and visitors to accommodate individuals’ health concerns arising from exposure to scented products. We ask for everyone's cooperation in our efforts to accommodate health concerns.

All Halton Healthcare staff, professional staff and volunteers are encouraged to be vigilant about identifying and reporting safety incidents in their everyday practice. They also have a role in analysis, recommendations and follow through to implementation.