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Fraser Health Authority

Secretary, Psychiatry Outpatient Services

Fraser Health Authority

Maple Ridge, BC

  • Number of positions available : 1

  • To be discussed

  • Starting date : 1 position to fill as soon as possible

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Salary

The salary range for this position is CAD $27.10 - $27.10 / hour
Job Summary

We are hiring a Casual Secretary, Psychiatry Outpatient Services to join our team in the Maple Ridge/Pitt Meadows, B.C. areas.

 

We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.

 

 

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

 

 

Take the next step and apply so we can continue the conversation with you.


Detailed Overview

Under the general supervision of the Manager, Hospital & Community Mental Health Services, the Secretary, Psychiatry Outpatient Services, performs receptionist duties, provides secretarial services and support to clinical staff by opening, maintaining and closing patient files and performing other related clerical duties.
Responsibilities


  1. Assists with client intake by performing admission duties such as obtaining information from patients, completing documentation required for admission and discharge, and liasing with information sources to obtain additional client information; schedules and confirms clients for program(s) and /or service(s)
  2. Performs word processing and data entry functions such as inputting client information into relevant computerized systems, ie. meditech, maintaining relevant registers, updating manuals, and preparing reports, charts, tables, presentation material, and newsletters from rough draft or general instruction, using word processing, spreadsheet, graphics, database, and other software applications; proofreads documents as required.
  3. Performs clerical duties such as receiving, recording, sorting, and distributing incoming and outgoing mail, faxes, internal correspondence, and courier documents, completing forms for signature, and packaging items for shipping; signs for receipt of packages and shipments including supplies.
  4. Answers routine inquiries by telephone and in person form a variety of sources such as clients, doctors offices, hospitals, staff and the public, and provides direction and /or routine information about programs and policies; refers problems to immediate supervisor.
  5. Performs record management duties including setting up and maintaining filing systems, indexing files and materials to be filed, and conducting file searches for requested information.
  6. Performs routine staffing and timekeeping functions such as calling in relief staff from a pre-established list, tracking hours worked and reviewing timesheets for accuracy.
  7. Gathers and compiles information required, such as client information and workload statistics.
  8. Performs general office functions such as booking and setting up meeting rooms, arranging conference calls, and tidying reception area.
  9. Place purchase orders with external suppliers, receives supplies, check invoices against orders and goods received, store and distribute supplies, and contact suppliers to obtain and/or provides routine information.
  10. Takes, types, and distributes meeting minutes.
  11. Performs other related duties as assigned.

 


Qualifications

Education and Experience

Grade 12 and two (2) years' recent related experience or an equivalent combination of education, training and experience.

Skills and Abilities

  • Ability to keyboard at 45 w.p.m.
  • Knowledge of medical terminology.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Physical ability to carry out the duties of the position.
  • Ability to organize work.
  • Ability to operate related equipment.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

 

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

 

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

 

Together, we are the heart of health care.

 

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IMPORTANT: Recruitment scam warning

Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.

Requirements

Level of education

undetermined

Work experience (years)

undetermined

Written languages

undetermined

Spoken languages

undetermined

Internal reference No.

113877

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