Executive Assistant

Posting End Date:

Employee Type:

Are you an energized Executive Assistant who has the ability to communicate professionally and enjoy teaming with colleagues while striving to understand and anticipate business needs to exceed expectations?

We are looking for an Executive Assistant who will provides confidential executive administrative support services to the VP, Unregulated Business & Quebec. The successful applicant should be a proactive problem solver with superb communication skills, and meticulous attention to detail.

This is an outstanding opportunity to step in into a new and meaningful position! We offer opportunities for growth, a competitive benefits and pension plan, and generous time off. Apply today, we'd love to hear from you!

What You Will Do:

• Calendar Management: Manage complex calendars, scheduling meetings, coordinating across time zones, and proactively addressing conflicts.

• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries, with flexibility for last-minute changes.

• Expense Management: Prepare and process expense reports, ensuring compliance with company policies and timely submission.

• Event/Meeting Coordination: Plan and execute team events and offsite meetings, including venue selection, catering, and logistics. This also includes quarterly team all-hands and larger internal team meetings.

• Relationship Management: Serve as a key contact for internal and external stakeholders, maintaining strong professional relationships and managing communications on behalf of the senior executive.

• Project Support: Assist with special projects, data gathering, report preparation, and general administrative tasks to ensure meeting readiness. Co-ordinate with Public Affairs' for leadership external speaking engagements, making sure that is on track, materials are prepared for leaders, etc.

• Leadership Meeting Support: Manage agenda for leadership meetings, sending out minutes of meetings and action items as well as follow up on action items as necessary.

• Communications Support: Manage internal communications to the team as needed.

• Administrative Support: Handle email inboxes where desired by VP, draft correspondence, manage inquiries, and maintain an organized filing system.

• Accountable for maintaining positive relationships with internal and external Boards/groups to which the VP provides representation. This requires managing meeting schedules and travel coordination as well as public relations functions.

Who You Are:

• Post-secondary graduate in related program and/or equivalent work experience required.

• Minimum 5 years of senior administrative experience.

• Excellent communication skills both verbal and written, proven work ethic, attention to detail, flexibility with outstanding follow-through and follow-up

• Ability to think one step ahead, set priorities, organize workload and thrive in a fast-paced environment

• Excellent judgment, exemplary interpersonal skills; respectful of proper corporate protocols and ability to deal with confidential material in a professional manner

• High level of initiative/self-direction, with the capability to perform well under pressure while working independently and in a team environment

• Sophisticated digital literacy, including MS Office Suite (Excel, Word, PowerPoint, Outlook, Oracle) and demonstrated ability to stay up-to-date with advancements in office applications.

Preferred:

• Demonstrated mathematical skills with a strong aptitude for numbers with a basic knowledge of basic accounting principles.

• Event Planning and Coordination experience.

• Fluency in French is a valuable asset for this role.

Working Conditions:

• Office environment - business casual

• Expectation of being in the office 5 days a week, with some exceptions.

• Tight deadlines, a demanding work schedule and conflicting job priorities.

• Simultaneously manages many tasks.

• Some travel required (up to 10%). Examples could include accompanying leader for team offsites.

Salary Ranges from $70,000.00 - $80,000.00 CAD for Ontario Canada locations based upon candidate’s experience, skills, and internal equity. Applicable compensation policies and guidelines apply to internal candidates.

Benefits:

• A flexible benefits program that allows each employee to select the level of coverage needed for their family in the areas of health, dental, insurance and disability.

• A paid maternity and parental leave benefit that offers up to 20 weeks of paid leave for birth-giving parents and up to 12 weeks for other eligible parents, providing flexibility and support during this important life event.

• Valuable retirement savings plans, including a savings plan with company stock as an investment option.

• Paid time off/vacation/sick, plus paid personal days off (depending on location), and paid holidays.

• An Employee and Family Assistance Program.

• A Wellness Program, which focuses on supporting healthier employees by providing tools, resources, and opportunities to improve physical, mental, social, and financial well-being.

At Enbridge, we are dedicated to our core value of Inclusion. We are proud to be an Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, disability, or any other reason protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting careers@enbridge.com.

Information For Applicants:

• Applications can be submitted via our online recruiting system only.

• We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

• Final candidates for this position may be required to undergo a security screening, including a criminal records check.

To learn more about us, visit www.enbridge.com