S-26-079 | Office Agent, Class I

Details of the position

Job title:

 Office Agent, Class I

School / Centre / Department :

 Alexander Galt Regional High School

Location :

 Sherbrooke (Lennoxville), QC

Workload & schedule :

 35 hours per week 

 Monday to Friday, 8:30 am to 4:00 pm 

 Given the nature of the tasks, the schedule is subject to change provided an agreement between the supervisor and the selected candidate. 

Status :

 Regular 

 November 16, 2026

Salary :

 $25.65 - $28.68 per hour

Supervisor :

  School Principal 

Nature of the work 

Description of tasks

This position is responsible for : 

• Coordination of replacement staff 
• Pay entry
• Purchasing 
• Coordination of school trips in collaboration with the transportation department
• Perform any other related tasks as needed.

General tasks related to classification: 

• Ensure compliance with applicable standards, regulations, directives, policies, methods, and procedures.
• Draft, prepare, create, verify, and follow up on invoices, purchase orders, receipts, lists, and various registers such as payroll, absences, leave, taxation, funding requests, statistics, statements, forms, or any other administrative report or document.
• Collect, validate, and compile the necessary data.
• Maintain accounting records, enter journal entries, reconcile accounts, process payments, make deposits, code expenses, manage petty cash, and handle certain purchases.
• Compile budgetary data, assist in the preparation of a unit or department’s budget, and provide information on budget balances.
• Communicate with individuals within the school board or external parties to obtain or provide information related to assigned tasks, negotiate deadlines, explain standards and regulations, and relay decisions.
• Draft correspondence related to assigned tasks.
• Carry out all administrative operations related to aptitude tests and administer exams as per instructions.
• May be required to train new office agents (Class I) and coordinate the work of support staff.

Desired profile

Schooling 

Meet one of the following profiles:

1. Hold a Diploma of Vocational Studies in an appropriate specialty, notably Secretarial Studies 
2. Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Experience

Have one (1) year of pertinent experience

Other requirements

• Bilingual (French and English)
• Knowledge of computer software: Microsoft Suite, Google Environment
• Good interpersonal skills
• Good organizational skills
• Experience with GRICS would be an asset 

Selection process

Only selected candidates will be contacted.

Selected candidates will be required to:

• Authorize verification of their professional references
• Provide the required attestations of employment to validate the reported experience. Each letter must include: position held, start and end dates of employment, number of hours worked per week (or total for the employment), name, address and signature of the employer.
• Undergo criminal record checks and verification of behaviours that could reasonably compromise the safety and well-being of students (Bill 47)

The evaluation process for this position may include administrative testing.

Additional information

• Diplomas obtained outside Québec must be accompanied by a comparative evaluation issued by the Ministère de l'Immigration, de la Francisation et de l'Intégration (MIFI). Reviews from other organizations (e.g., WES) are not accepted.
• ETSB staff are subject to the Education Act and the Act respecting the laicity of the State. These laws provide, among other things, for all ETSB personnel to perform their duties with their faces uncovered. They also provide for the prohibition of the wearing of religious symbols, in particular for any member of staff who is on the premises of a school or centre or who is in the presence of a student.