S-25-139 | Office Agent, Class II

Details of the position

Job title:

 Office Agent, Class II 

School / Centre / Department :

 Alexander Galt Regional High School

Location :

 Sherbrooke (Lennoxville), Quebec 

Workload & schedule :

 26.50 hours per week 

 Monday to Friday : 8:00 am to 2:45 pm

Status :

 Regular

Effective Date :

 As soon as possible

Salary :

 $24.90 - $25.95 per hour 

Supervisor :

 School principal

Nature of the work 

Description of tasks

• Compile data, perform simple calculations, and generate reports.
• Fill out forms, records, purchase orders, standard letters, notices, or other similar simple documents and send them as needed.
• Receive and transfer phone calls; take and relay messages and faxes.
• Provide general information over the phone or in person.
• Greet and, if necessary, direct visitors.
• Complete reports related to phone calls and record messages for the answering machine.
• File documents, books, and records. Repair books, manage the lending of books, equipment, and audiovisual materials, and, if needed, collect late fees.
• Enter text and various data from manuscripts or other sources. Verify the accuracy of these entries or those of different lists or documents.
• May be required to receive, stamp, sort, and file mail and oversee its distribution.
• May photocopy documents as needed.
• May be required to train new office agents (Class II).
• Perform any other related tasks as needed.

Desired profile

Schooling 

Meet one of the following profiles:

1. Hold a Diploma of Vocational Studies in an appropriate specialty 
2. Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Other requirements

• Have some knowledge of office automation.
• Knowledge of Microsoft Office and Google Environment