S-24-276 I Office Agent, Class I (Finance)

Due to the current hiring freeze, only candidates who are already part of the Québec public service  will be considered.

Details of the position

Job title:

 Office Agent, Class I

School / Centre / Department :

 Board Office - Finance

Location :

 Board Office

Workload & schedule :

 35 hours per week I Monday to Friday 8h30-16h30

Status :

 Regular full-time

Effective Date :

 As soon as possible

Salary :

 $24.99 - $27.95 per hour

Supervisor :

 Director of Finance

Nature of the work 

Description of tasks

• Ensure compliance with applicable standards, regulations, directives, policies, methods, and procedures.
• Draft, prepare, create, verify, and follow up on invoices, purchase orders, receipts, lists, and various registers such as payroll, absences, leave, taxation, funding requests, statistics, statements, forms, or any other administrative report or document.
• Collect, validate, and compile the necessary data.
• Maintain accounting records, enter journal entries, reconcile accounts, process payments, make deposits, code expenses, manage petty cash, and handle certain purchases.
• Compile budgetary data, assist in the preparation of a unit or department’s budget, and provide information on budget balances.
• Communicate with individuals within the school board or external parties to obtain or provide information related to assigned tasks, negotiate deadlines, explain standards and regulations, and relay decisions.
• Draft correspondence related to assigned tasks.
• Carry out all administrative operations related to aptitude tests and administer exams as per instructions.
• May be required to train new office agents (Class I) and coordinate the work of support staff.
• Perform any other related tasks as needed.

Particular dossiers : The person confirmed in this role will work in the school tax dossier and help with various functions of the Finance department.

Desired profile

Schooling 

Meet one of the following profiles:

1. Hold a Diploma of Vocational Studies in an appropriate specialty 
2. Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Experience

Have one (1) year of pertinent experience

Other requirements

• Hability to communicate efficiently in English and in French, both spoken and written.
• Have a thorough knowledge of office automation.

Note : Administrative tests may be part of the recruitment process for this position.