Description
DISTRICT SCHOOL BOARD OF NIAGARA
INVITES APPLICATIONS FOR:
Secretary - General Administration
The DSBN is a supportive, innovative community that works towards doing what’s best for kids, and helps every student achieve success. Whether you’re in the classroom, on the playing fields, in the office or in the cafeteria, we know it’s the dedicated staff who bring our mission to life - you are what creates a child’s school experience, and contribute to students reaching their full potential.
We proudly serve over 40,000 students across almost 100 elementary and secondary schools in Niagara, located between Lake Erie in the South and Lake Ontario to the North.
POSITION: One (1) Permanent Position - Secretary - General Administration
LOCATION: Lifetime Learning Centre (LLC)
RATE OF PAY: $25.46 - $28.09 per hour
SCHEDULE: 35 hours per week - 10 Month Position
Position Summary:
The successful applicant to this position will be required to assist the Attendance Counsellor and will support the Attendance Counsellor with portfolio administration and assist the Instructional Outreach Coordinator with application processing. This position also includes the Supervised Alternative Learning (SAL) portfolio. The work involves working extensively with computer software programs to support school attendance, correspondence, and academic reporting. The clerical operations are varied and require attention to detail particularly when they concern student attendance and accurate recording of C - codes. Applicants are required to deal with telephone and email inquiries from administrators in a positive and professional manner. The position includes the organization, preparation, and record keeping for board SAL committee meetings including minutes, attendance and decisions made. The successful applicant will ensure that SAL and Instructional Outreach applications are tracked accordingly and maintain accurate recording of C - code submissions. Demonstrated proficiency and experience must include ability to efficiently use Microsoft Word and Excel, student data base management ( Aspen ) as well as other electronic systems used by the Board and a general knowledge of office procedures and school programs. A knowledge of Google Docs, Adobe (or similar software) is also required. The successful applicant must also have demonstrated skill and ability in maintaining organization in a busy office.
Interested applicants must have:
- Demonstrate confidentiality and flexibility
- Strong organizational and time management skills
- Initiative
- Critical and creative thinking
- Exemplary work ethic
- Proficiency in spelling, punctuation and grammatical usage is required
- Excellent communication skills, both oral and written
- Skillset to interact professionally and courteously
Qualification:
- Applicants must have Grade 12 education (a minimum two - year College diploma in Office Administration is preferred. Applicants must have the equivalent of ten (10) working months of clerical/secretarial experience in a school board setting within the past two (2) years, which demonstrates proficiency in the functions described above.
Benefits of working with the DBSN:
- This is a 10-month full-time position (35 hours per week) and is part of CUPE-OCTIS Union Group. The role offers a comprehensive benefits plan through a provincial trust plan (extended health, dental, life insurance, AD&D), and enrolment in the OMERS pension plan.
Application Process:
- All applications are accepted through ApplyToEducation
- Applications packages should include:
- Cover Letter
- Resume
Selection Process:
- We thank all the candidates for their interest, however, only those selected for an interview will be contacted.
The District School Board of Niagara is committed to equity and inclusion in the recruitment and hiring of its employees, who reflect the diversity of our community and students we serve. We encourage and welcome submissions from candidates from diverse backgrounds to build a supportive and inclusive workplace. DSBN welcomes applications from: Indigenous peoples, members of visible minorities, women, persons with visible and non-visible disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. The DSBN is committed to Achieving Success Together and recognizes that increasing the diversity of its workforce supports this objective.
DSBN will make interview and employment accommodations during the selection process, based on any of the human rights protected grounds. Please notify us in advance and we will work with you to meet your needs. Applicants are thanked for making known their interest in working for the District School Board of Niagara. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
Conditions of Employment:
- Agreement to comply with the Board’s policies, procedures and code of conduct;
- Complete an annual offence declaration process.
Reason for posting: Vacancy
Additional Information:
In accordance with Section 29(2) of the Municipal Freedom of Information and Protection of Privacy Act, this is to advise that the information you provide on this form is collected under legal authority of the Education Act, and will be used as necessary for the recruitment, selection and employment purposes of the Board.
The DSBN is committed to equity for all students and staff, and to deliver quality education through a qualified workforce that reflects the diversity of the communities we serve. Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.
Personal information on this form is collected, used and disclosed in accordance with the Education Act, R.S.O. 1990, c.E.2, as amended and the Municipal Freedom of Information and Protection of Privacy Act. R.S.O 1990, c.M. 56, as amended and will be used for the purpose of determining eligibility of the above-noted position and any similar or related purpose(s). Questions about this collection, use and disclosure should be directed to the Freedom of Information Coordinator, District School Board of Niagara, 191 Carleton Street, St. Catharines, ON L2R 7P4 905-641-1550.
DSBN does not utilize Artificial Intelligence (AI) in the screening, assessment, or selection of applicants.
Land Acknowledgement:
The land on which we gather is the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum agreement. Today this gathering place is home to many First Nations, Métis, and Inuit peoples acknowledging this reminds us that our great standard of living is directly related to the resources and friendship of Indigenous people.
