Description
DESCRIPTION
Reporting to the Assistant Director, Compensation and Benefits, Recall List and Staffing, the Coordinator of Staffing is responsible for managing the staffing sub-service, contributes to its planning, and oversees its organization, implementation, monitoring and reporting. The incumbent is also responsible for the strategic management of employee attraction and recruitment processes to meet the current and future internal and external staffing needs of the Cree Board of Health and Social Services of James Bay (CBHSSJB). The coordinator is also responsible for the internship program, scholarships, employee referrals, and ensuring compliance with the collective bargaining agreement for the storage of eligible employees’ personal belongings.
SPECIFIC DUTIES
• Contribute to short- and medium-term human resources (HR) planning for the staffing of all non-management positions, including managing and updating the Book of Positions.
• Oversee the recruitment and selection process through to external hiring or internal promotion for all unionized positions and non-unionized positions that are eligible for unionization.
• Ensure that recruitment and talent acquisition practices comply with regional initiatives, laws, regulations, ethics, norms, policies and procedures, and that they align with organizational priorities.
• Serve as a partner and expert on staffing requests, assistance requests, advice, and issues for managers and employees.
• Ensure the implementation of best practices and maintain the quality of recruitment services with a view to continuous improvement.
• Collaborate with, advise, and support managers in planning and obtaining stakeholder approval for any changes to an existing position, and oversee all necessary and applicable changes.
• Support directors, assistant directors, and their managers to meet their hiring needs and provide technical expertise, advice and staffing services.
• Work with managers to plan and ensure the implementation of orientation, training and onboarding activities for new employees.
• Collaborate on the design and development of human resources information systems (HRIS) for various data related to staff profiles and the needs of the HR department, with regard to the needs of the staffing sub-service.
• Contribute to the conceptualization, development, planning and implementation of ongoing and future HR training programs and tools.
• Work with the Assistant Director, Compensation and Benefits, Recall List and Staffing to develop, administer and update all necessary procedural tools (e.g., job posting and position change request forms, information manuals for managers, tools).
• Collaborate with HR partners to liaise with educational institutions in order to develop training programs for students, identify potential internships and help organize such programs in support of the CBHSSJB’s strategic priorities.
• Contribute to the implementation of the CBHSSJB’s regional strategic plan through collaborative partnerships and the involvement of the organization’s leadership, staff and various external partners.
• Be directly responsible for supervising and managing employees and for the overall management of the sub-service, including identifying training needs, recommending solutions, and supporting the training and development of all sub-service members.
REQUIREMENTS
Education and experience
• Bachelor’s degree in business administration, human resources management, or labour relations;
• Three (3) years of relevant experience in human resources management, ideally in a health or social services setting, or in a public organization;
• Experience in developing policies and procedures;
• Designation as a member of the Ordre des conseillers en ressources humaines agréés is an asset.
Knowledge and skills
• Solid knowledge of Quebec and federal labour laws, MSSS collective bargaining agreements and human resources management regulations for regional boards and health and social services institutions, especially regarding recruitment and selection;
• Good knowledge and experience in human resources; theory, practice, current issues and trends related to recruitment, selection and hiring, including the planning and development of policies, human resources information systems (HRIS), HR program manuals and quality assurance systems;
• Knowledge of, or ability to grasp the issues and context that relate to human resources management in a First Nations health and social services organization;
• Knowledge of Cree culture, an asset;
• Able to work in a multidisciplinary environment and demonstrating strategic vision, rigour and a strong sense of ethics;
• Able to provide high-quality service and be attentive to staff and management needs in a professional organization with a diverse range of occupational categories;
• Ability to oversee the planning and development of new initiatives and programs as well as the maintenance and quality assurance of existing services and programs;
• Excellent interpersonal communication, diplomacy, negotiating, leadership and teamwork skills;
• Ability to collaborate effectively with line managers in a matrix organization;
• Ability to coach staff and possess excellent communication skills, including active listening, writing and presentation skills;
• Ability to prioritize and work under pressure;
• Results-oriented, methodical, self-directed, flexible and able to multitask;
• Strong skills and abilities in management, critical thinking, synthesis, analysis, presenting information, organization and decision-making as applied to planning and problem-solving;
• Ability to use administrative computer applications including Word, PowerPoint, Access and Excel.
LANGUAGES
• Fluency in English;
• Fluency in Cree and/or French is an asset;
• Ability to read French is an asset.
OTHER
• Willingness to travel to the communities at least one week per month.
