Description
SUMMARY OF THE POSITION
Person who performs work related to the management of human, financial and material resources or procurement. He/She assumes responsibilities related to the organization of work and the planning of the execution of complex work of an administrative nature such as the collection and analysis of data.
He/She may also be responsible for the administrative functioning of his/her community and sees to its internal and external relations. She/he is responsible for the activities of the department's office personnel.
SPECIFIC FUNCTIONS
• Ensures the granting of replacements in accordance with the rules of the collective agreement;
• Can do follow up with independent agencies;
• Advises and support managers in the interpretation and application of collective agreements;
• Ensures follow up on availability;
• Establishes and maintains effective communications with the various human resources departments, the organization and the MSSS.
• Participates in the implementation and application and/or operation of various administrative policies, procedures and systems while making administrative decisions within the parameters of these administrative policies, procedures and systems;
• Performs complex administrative tasks related to various administrative systems;
• Enters, processes, compiles, and analyses administrative and/or clerical data in existing systems;
• Participates in meetings of various intra and inter departmental groups;
• Ensures the carrying out of her or his duties according to the organization's procedures and guidelines, and other regulations in effect, in order to provide quality services;
• Carries out other tasks usually assigned to an Administration Technician upon the request of her/his supervisor.
REQUIREMENTS
Education:
• Must have a Diploma of College Studies (DEC) in general administration, accounting and management techniques, office automation techniques or another appropriate college discipline from a school recognized by the competent ministry or a College Attestation (AEC) relevant to the field in question;
• A College Certificate in administrative techniques may also be considered.
Experience:
• Two (2) years of relevant experience;
• Two (2) years of experience on the recall list, an asset
Knowledge and Abilities:
• Good knowledge of administrative theory, systems, techniques and practices;
• Knowledge of the MSSS Network and administrative regulations is an asset;
• Good knowledge and ability in office computer applications (Microsoft office suite & Virtuo - HR);
• Knowledge of Nomadis Platform system is an asset;
• Proactive;
• Client sense;
• Excellent communication skills (both written and spoken);
• Practical, attentive to detail and analytical;
• Sense of accountability, resourcefulness & vigilance;
• Creativity;
• Teamwork skills;
• Courtesy;
• Autonomous and flexible;
• Discretion (working with employee's confidential data).
• Be able to work under pressure;
• Well organized;
• Be able to work with multiple files at the same time.
Language:
• Fluent in English;
• Fluency in French and Cree is an asset.
