Description
SUMMARY OF THE POSITION
Person who analyzes the needs, conceives and applies professional techniques in the field of administrative methods and systems, in order to improve service delivery.
SPECIFIC FUNCTIONS
Give support to the director of Youth Healing Services. The incumbent also assists, when needed, in
the daily operations of the department in regards to:
Financial management:
• Budgets preparation;
• Financial review and reporting;
• Contracts elaboration and follow-ups;
• Requisitions for goods & services, purchase orders, receive quotations and invoices, payments, etc.
Human resources management:
• Personnel plans updates;
• Personnel requests;
• IT, housing and employee moving requests.
Administrative procedures:
• Develop an administrative support system based on the department’s needs;
• Give support for data collection, analysis and communication within the team, in the organization and with partners;
• Give support for policy and procedures elaboration;
• Organize meetings (in person, or virtually);
• Support working groups led by the planning team;
• Support the daily operation of the department.
REQUIREMENTS
Education:
• Bachelor’s degree in Management Science or in Humanities and Social Sciences or a degree in another appropriate discipline.
Experience:
• Three (3) years of relevant experience.
Knowledge and Abilities:
• Knowledge of MSSS administrative regulations, the network and programs, is an asset;
• Knowledge of administrative methods and techniques, budget management, data analysis, reporting, and information systems;
• Knowledge of accounting and of the AS-471 is an asset;
• Strong knowledge of Virtuo & finance/purchasing software is an asset;
• Strong knowledge in statistics;
• Ability in administrative procedures, planning and monitoring, including the development of policies and manuals and administrative quality assurance systems;
• Ability in the identification and analysis of the administrative system needs;
• Good professional record in administrative systems in a similar type of environment;
• Excellent leadership and teamwork skills;
• Excellent critical thinking, organizational and decision-making skills;
• Ability in Office Suite; (possibility of a test).
LANGUAGE
• Fluent in English and Cree;
• Fluency in French is an asset.
OTHER
• Willing to travel occasionally.
