Office Agent Class I - Finance Department #12430

Job percentage:100%. 

THE POSITION 

The main and usual role is to perform a variety of administrative work of a complex nature according to defined methods and procedures, as it relates to finance.

RESPONSIBILITIES 

• Ensure compliance with applicable standards, regulations, directives, policies, methods and procedures by drafting, preparing, compiling, verifying and following up on invoices, purchase orders, receipts, lists, various registers such as payroll, absenteeism, leave, taxation, funding applications, statistics, statements, forms, inventories or any other report, table or similar administrative document; collect, validate and compile the necessary data.
• Maintains accounting records, enters journal entries, reconciles accounts, collects payments over the counter, by mail or direct deposit, makes payments and deposits, codes expenditures, maintains a petty cash fund and makes certain purchases of relatively low value, compiles budgetary data and collaborates in the preparation of a unit or department budget and provides information on budgetary balances.
• Communicate with people inside and outside the Board to obtain or provide information related to duties, deal with deadlines, make standards and regulations known and transmit decisions; draft correspondence related to duties.
• Use various software programs required for the performance of work, such as word processing, databases, spreadsheets and in-house programs.
• Conduct research on the Internet; use e-mail and occasionally offer assistance to colleagues in the use of software and programs specific to their joint work.
• May be called upon to initiate new employees in similar job class and to coordinate the work of support staff, if necessary. 
• May perform other related tasks as required.