Coordinator, Procurement

Responsible for providing procurement expertise to administer and monitor the City’s supplier performance program, with specific emphasis on post-award supplier management using the City’s e-bidding platform. Responsible for reporting, analytics and compliance related to the City’s Low Value Acquisition and Purchasing Card procurements.

Supplier Performance Management

• Facilitate, monitor and escalate any issues related to the City’s supplier performance management system.
• Collaborate with cross-functional teams to facilitate the program for all City contracts.
• Provide training and support to internal staff related to the City’s supplier performance management system.
• Escalate issues to the team leads related to poorly performing suppliers.
• Provide input into improvements to the supplier performance program and policy.

Contract Continuity and Management

• Monitor contract terms, ensuring timely renewals, extensions and compliance with supplier performance program.
• Collaborate with procurement staff and relevant stakeholders to communicate contract timelines and action items related to continuity of business.
• Maintain accurate and up-to-date records associated with contract terms, extensions, new buys etc.
• Escalate issues to the team leads that are deemed to present a risk to business continuity.

LVA (Low-Value Acquisition) and PCard Reporting/Analytics

• Review LVA procurements on a regular basis to ensure compliance with the City’s Procurement Bylaw.
• Flag issues to team leads related to repetitive spending behaviours.
• Work with finance to obtain data on LVA and PCard spend in order to generate comprehensive reports on LVA and PCard activities, providing insights for decision-making.
• Utilize data analytics tools to gather and analyze procurement data, identifying trends, opportunities, and areas for improvement.
• Prepare and present insightful reports to support strategic decision-making within the procurement function.

Stakeholder Collaboration

• Work closely with departmental staff to understand their unique needs and objectives.
• Build strong relationships with internal stakeholders, fostering effective communication and collaboration.

Continuous Improvement

• Identify opportunities for process optimization and efficiency gains within the procurement function.
• Implement best practices and stay abreast of industry trends to enhance overall procurement performance.

• Knowledge of best practices relating to procurement policy and procedures.
• Familiarity with e-bidding platforms (bids&tenders, Merx, SAP Ariba, Bonfire etc.). Experience using the Supplier Performance Module in bids&tenders is preferred.
• Proven ability to apply effective customer service principles, exercising independent judgment and discretion handling sensitive and confidential matters, while managing multiple conflicting deadlines and priorities.
• Experience with low value/dollar acquisition processes in a public sector setting.
• Familiarity with Pcard programs.
• Post-secondary degree or diploma in a business related field, public administration or supply chain, or a combination of education, training and experience deemed equivalent.
• OPBA’s Principles of Effective Purchasing Certificate is considered an asset.
• Competency in a Windows based environment with a strong working knowledge of Microsoft Office products including Word, Excel, Outlook, PowerPoint and SharePoint, and SAP.