PMO Operations Analyst

Address:

This is a hybrid role

Provides a variety of general office support services and onboarding /offboarding tasks to support to the business groups and facilitate group operations. Collaborates with stakeholders and practitioners to facilitate governance and audit of processes and projects for the business unit in accordance with applicable policies and controls. Troubleshoots and resolves routine problems according to guidelines, standard procedures, schedules, and deadlines and maintains audit trails.

• Ensures alignment between stakeholders and practitioners
• Manages databases and provides support for analysis, forecasting and/or data visualization, ensuring adherence with data governance standards.
• Coordinates the management of databases; ensures alignment and integration of data in adherence with data governance standards.
• Helps in designing, producing, distributing and updating regular and ad-hoc reports (Microsoft excel/Power points/Power BI) and dashboards
• Understands the governance role and helps practitioners understand the concept and remediate any findings
• Leads or participates in defining the communication plan designed to positively influence or change behaviour; develops tailored messaging; and identifies appropriate distribution channels
• Creates, maintains, and enters information into databases/ share point sites
• Develop and optimize Power BI reports, create interactive dashboards using DAX measures, calculated columns, and relationships.
• Supports business unit operations with adhoc onboarding/ offboarding activities for all employees ensuring a smooth transition
• Compiles, copies, sorts, and files records of office activities and business transactions.
• Administers a filing system to ensure the availability of business and operational reports, forms, and other documentation.
• Tracks, verifies, and processes department budget and capital expenditure invoices.
• Maintains office supplies inventory, checks inventory of supply stocks, places and facilitates the execution of office supply orders, and verifies receipt.
• Schedules meetings and events and coordinates applicable audio-visual equipment, catering, room setup, and conference calls.
• Supports the development of tailored messaging by writing, editing, and distributing communications materials (e.g. correspondence, agendas, presentations, proposals, reports, bulk emails, and policies and procedures) and dispatching outgoing communication.
• Liaises with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors (e.g. relocations, office planning and new furniture requirements) with minimal interruptions to business operations.
• Exercises judgment to identify, diagnose, and solve problems within given rules.
• Works independently on a range of complex tasks, which may include unique situations.
• Broader work or accountabilities may be assigned as needed.

Qualifications:

• A minimum of 3-5 years of relevant work experience and post secondary degree in related field of study utilizing Power BI.

• Experience with advanced functions like PivotTables, Power Pivot, XLOOKUP, and INDEX-MATCH for data validation and reporting is also required .

• Strong knowledge and experience using Excel is a must.

• Experience using Power Query to clean, merge, and reshape data is also required.

• Solid knowledge and understanding of the business unit’s key products and services, processes, and controls.

• Strong understanding of the business unit’s risk and regulatory requirements.
• Solid knowledge and understanding of routine procedures and/or processes of the work team.
• Technical proficiency gained through education and/or business experience.
• Verbal & written communication skills - In-depth.
• Collaboration & team skills - In-depth.
• Analytical and problem solving skills - In-depth.
• Influence skills - In-depth.
• Data driven decision making - In-depth.
• Solid knowledge of transactional documentation types, workflow priorities, and deadlines of processing areas that interact with the business unit.

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.