Administrative Assistant

Address:

BMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to clients around the world. #bmocapitalmarkets

Overview:

An Administrative Assistant provides essential support to ensure the smooth and efficient operation of an office or department. This role involves managing daily administrative tasks, coordinating communication, organizing schedules, and assisting teams or executives as needed.

Key Responsibilities:

• Manage day-to-day office operations for multiple professionals, including answering phones, greeting visitors, handling mail, and maintaining office supplies.

• Coordinate meetings, appointments, and travel arrangements for staff or leadership.

• Prepare, edit, and proofread documents, presentations, spreadsheets, and reports. Maintain organized filing systems (digital and physical).

• Serve as a point of contact between internal staff, clients, and external partners. Draft and respond to emails and other correspondence.

• Input and manage data with accuracy. Maintain databases, logs, and records.

• Organize logistics for team meetings, trainings, or small events; prepare agendas, materials, and meeting minutes.

• Process invoices, track expenses, manage purchase orders, and support budgeting tasks (depending on the organization).

• Assist with special projects, departmental requests, and other tasks assigned by managers.

Skills & Qualifications:

• Strong verbal and written communication skills

• Excellent organizational and multitasking abilities

• Proficiency with Microsoft Office and common office software

• Attention to detail and accuracy

• Professionalism and strong customer service skills

• Ability to handle confidential information

• Problem‑solving and adaptability

Education & Experience:

• Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable.

• Verbal & written communication skills

• Organization skills

• Collaboration & team skills

• Analytical and problem solving skills

Salary:

Please note the base salary for this role is $65,000 CAD

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.