AO 15R - Legislative Clerk

Legislative Clerk
Administrative Officer 15

Located in Coast Salish territory, the Islands Trust is a special purpose government responsible for protecting the unique amenities and environment of more than 450 islands and surrounding waters in the southern Strait of Georgia and Howe Sound. Created by the Province via the Islands Trust Act, Islands Trust plans and regulates local land use, coordinates with other levels of government and First Nations on key issues impacting the area, and protects land through the Islands Trust Conservancy.

The focus of this position is to provide leadership and guidance regarding Local Trust Committees’ (LTCs’) legislative and legal processes.

Under the direction of the Regional Planning Manager (RPM), the Legislative Clerk undertakes the responsibilities of a corporate administration officer for Local Trust Committees in accordance with the Local Government Act, Islands Trust Act, and Community Charter.

Working within a highly complex political environment, the position provides support and advice to the planning team, the trustees, the Local Trust Committees, and the organization by ensuring the following responsibilities are completed in accordance with legislated requirements and organizational policies and procedures:

• Management and preparation of Public Hearings process;
• Bylaw referrals and adoption process;
• Statutory notification procedures;
• Processing of Islands Trust permits;
• Local Trust Committee Section 26 Resolutions Without Meetings;
• Local Trust Committee meeting agendas;
• Comprehensive administrative guidance to planning team work program;
• Responses to Freedom of Information and Protection of Privacy requests;
• Commissioner for oaths in regional offices; and
• Deputy Secretary.

The Legislative Clerk is responsible for the development and implementation of sound administrative practices and operational procedures, and provides technical and functional guidance. This position works with other Legislative Clerks and the Legislative Services Manager to provide leadership to the planning team and local trustees by providing advice and guidance, raising issues, and advising, with respect to relevant legislative processes.

Qualifications:

Education:

• Grade 12 graduation or equivalent education, plus a minimum of 5 years related experience; OR
• Successful completion of a relevant degree, diploma, or certificate from a recognized business college or university, plus a minimum of 3 years related experience.

Experience:

• Experience in an office setting.
• Proficient in the Microsoft Office suite of programs including Outlook, Word, Excel and database systems.
• Possession and maintenance of a driver’s license.

Preference may be given to qualified applicants with any or all of the following:

• Web posting experience.
• Courses such as Municipal Administration Training Institute or related course in the field of public administration.
• Experience interpreting and applying policies, procedures and legislation.
• Experience working within the Provincial Freedom of Information and Protection of Privacy Act, Document Disposal Act and procedures related to the collection, use and disclosure of information.

Provisos:

• Must be able to qualify for signing authority as a Commissioner for Oaths.
• Must be willing to work overtime, including some evenings and weekends.
• Some travel and overnight travel is a requirement of this position, including by ferry and water taxi.

For questions regarding this position, please contact chutton@islandstrust.bc.ca.

About this Position:
Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement.
An eligibility list may be established for future temporary or permanent full time or part time opportunities.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:

Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO - Please do not submit a cover letter it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. If you do not include a month and year that indicates a start and end date, years that may be viewed as partial years will not be counted towards your experience.

Questionnaire: YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.