Payroll Clerk

The District

School District No. 51 (Boundary) encompasses 10 school sites from Big White Ski Resort east to Christina Lake, as well as 2 bus/maintenance garages and a school board office located in Grand Forks. The District employs approximately 300 employees, serves over 1,300 students in K-12 and administers an annual budget of $22 million. SD51 is a small, rural district that operates on a 4-day school week with students in session Monday to Thursday. Grand Forks is situated on the confluence of the Kettle and Granby rivers and is approximately 2 hours from Nelson, Kelowna and Spokane. The Boundary is a land of fertile fields, lush valleys, lakes, rivers and mountains where you can find unlimited adventure through four distinct seasons.

The Position

Under the supervision of the Secretary-Treasurer, the Payroll Clerk is responsible for the accurate, timely and compliant processing of the District’s payroll program in accordance with District policies and procedures, collective agreements, and applicable legislation and regulations, which includes:

Processing monthly payroll for approximately 140 employees and bi-weekly payroll for approximately 160 support staff & TTOCs;

Maintaining employee records and responding to all payroll-related inquiries while ensuring confidentiality of personnel information is retained;

Balancing and remitting benefit premiums, statutory deductions and pension contributions for all employees;

Processing payroll year-end, including preparation of T4s, T4As and ROEs as required; and

Preparing various periodic and annual compliance reports as required (ex. pension reports, EDAS, Statistics Canada, Mercer Actuarial).

Duties and Responsibilities:

Payroll Processing

Process monthly payroll and bi-weekly payroll in accordance with contractual obligations and deadlines as follows:

Collect, verify and reconcile timesheets and attendance reports and code/enter data;

Ensure accuracy and balance of payroll journals and upload bank transfer file and supporting documentation for approval.

Configure and maintain e-timesheets for all hourly employees;

Maintain and ensure accuracy and security of employee information in the payroll system and in personnel files, including employment status, salary/wage information, absences and sick and vacation leave;

Prepare Records of Employment (ROE) for related employees as required.

Complete a mass ROE production for 10-month employees at the end of June.

Benefits:

Balance and remit statutory deductions for related employee groups

Review, finalize, and submit benefit invoices to Accounts Payable

Deduct and remit contributions for Teacher and Municipal Pension Plans for related employee groups

Other Duties:

Track CUPE seniority and report to Human Resources as required;

Cost and invoice labour charges to 3rd parties (i.e. CUPE);

Assist in resolving day-to-day issues pertaining to monthly and bi-weekly payroll, including responding to employee inquiries and requests for information from 3rd parties (as authorized);

Troubleshoot and resolve issues related to implementation of payroll related changes;

Provide support to other areas of the Finance/Accounting Department at peak or critical reporting times; and

Other duties as needed.

Job Requirements:

Education & Experience

The successful candidate will demonstrate knowledge of Canadian payroll legislation and accounting principles and privacy legislation relative to the broader public sector, as well as:

Grade 12 plus post-secondary education in payroll and accounting equivalent to 6 months, including the Canadian Payroll Association's Payroll Compliance Practitioner certificate (or willingness to complete);

Two years’ recent experience in automated payroll and/or benefits administration in a complex, preferably unionized, environment;

Demonstrated knowledge of payroll legislation (i.e. CPP and EI regulations, Employment Standards Act etc.) and basic accounting principles and procedures;

Demonstrated ability to initiate and complete tasks independently;

Demonstrated ability for attention to detail, accuracy and efficiency in processing, including ability to complete work to required deadlines;

Demonstrated ability to communicate effectively and in a confidential manner by telephone, in person and through written/digital correspondence;

Intermediate to advanced computer literacy skills;

Strong problem-solving and organizational skills; and

Ability to respond to all queries in a professional and timely manner.

This full-time, permanent position is 40 hours per week, with typical schedule being Monday to Friday, 8:00am to 5:00pm. The successful applicant will work in the School Board Office in Grand Forks, BC.

The hourly rate is between $28.71/hour and $33.77/hour, dependent on education and experience. The successful applicant will also be entitled to a competitive pension and benefits package and on-going opportunities for professional development.

Interested and qualified applicants can submit applications through http://www.makeafuture.ca/boundary or directly to humanresources@sd51.bc.ca. Applications should include the following documents: Cover letter, resume, academic transcripts and/or supporting documents and three (3) professional references, including current contact information (phone and email).

For further information about the position, please contact Megan Kitson at 250-442-8258 or megan.kitson@sd51.bc.ca.

Successful applicants will be required to consent and pay ($28) for a Criminal Record Search prior to employment.

We thank all applicants for their interest; however, only those selected for interviews will be contacted.