Marketing Coordinator and Admin Support

Job Title: Marketing Coordinator and Admin Support

Are you an organized professional with a passion for supporting executive leaders? Do you enjoy working on marketing campaigns? If you thrive in a dynamic environment and enjoy collaborating with both internal and external executives, this role is perfect for you!

Applicants must be legally authorized to work in Canada. This role is not eligible for sponsorship, and we are unable to sponsor or take over sponsorship of an employment visa or work permit.

Aon is in the business of better decisions.

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

• Maintain a flexible approach and attitude toward assisting others; leads by example, coaches, and mentors
• Acts as a key resource for the team (i.e., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems, and proactively cascades knowledge to peer network)
• Manage and maintain executive schedules, calendars in Microsoft Outlook
• Coordinate business travel arrangements for domestic and international travel
• Prepare, submit, and manage expense reports for the Management Team
• Ensure security, integrity, and confidentiality of data
• Manage and source third party relationships including vendors and service providers
• Approval management support – including Coupa, Workday and Concur Travel
• Manage payments of Vendor invoices and monthly referral fees
• Assist in the onboarding and offboarding of colleagues
• Coordinates meeting logistics on or off‑site; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
• Create and maintain Distribution Groups
• Participate actively in the planning and execution of company events
• Provide general support to visitors
• Maintain a safe and secure working environment
• Develops and maintains a sound knowledge of internal network and resources
• Ensure all communication and offerings conform to brand identity
• Build and Manage relationships with internal/external marketing professionals
• Collaborate with business leaders to understand and support market specific initiatives
• Proficiency in the preparation of presentations and other materials in PowerPoint, Word, Excel and Adobe Photoshop
• Preparation of sales sheets and newsletters
• Prepare and deliver reports on the status of all marketing programs and initiatives to senior management.
• Communicate and promote marketing and sales initiatives to all staff.

How this opportunity is different

Join Aon's Consumer Products Group, a global leader in risk management and insurance headquartered in Toronto. Collaborate with a diverse team of professionals and contribute significantly to our success. You will also interact closely with senior executives within the business unit, ensuring a rich and supportive work environment.

Skills and experience that will lead to success

Required Experience:

• Minimum 2 years experience in both secretarial/administrative support and marketing role

• Proficient in MS Office Suite and Adobe Photoshop
• Excellent customer service skills and exceptional attention to detail

• Excellent and professional communication skills, both written and verbal

• Work independently with a variety of individuals and teams

• Is highly organized, with strong multi-tasking, organizational, and management skills

• Demonstrates discretion on highly confidential matters

Education:

• High School Diploma or equivalent, Bachelor degree a plus

How we support our colleagues

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself.  We offer a variety of working style solutions for our colleagues as well. 

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. 

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com

Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.

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