Executive Administrative Coordinator

Are you a dynamic, detail-driven executive administrative professional with a passion for making a meaningful impact? Assisted Living Alberta (ALA) is seeking an experienced, highly skilled Executive Administrative Assistant (EAA). Working closely within the CEO’s office, you’ll support impactful, timely projects and assignments, and manage competing deadlines while you ensure effective and accurate communication between stakeholders. As an organized, dependable and forward-thinking professional, you’ll provide research, arrange meetings, monitor financial matters, and guide long and short-term projects from conceptualization to delivery. This EAA is an indispensable part of the team supporting the Chief Executive Officer that will collaborate with a dedicated team committed to building a sustainable healthcare model that works for staff, managers, patients, and families. This opportunity offers a unique chance to work behind the scenes in building the future of continuing care in Alberta. Please note this provincial position is an on-site position located in Alberta. ALA is a newly established provincial organization under the oversight of Assisted Living and Social Services (ALSS) committed to transforming Alberta’s continuing care system. This system includes both Continuing Care and Home & Community Care and is focused on providing wraparound supports to ensure all Albertans can access the care they need, when and where they need it - regardless of age, diagnosis, or duration of need. ALA’s mission is to enable Albertans to live and age with dignity in environments that best support their health, independence, and well-being. By addressing systemic challenges such as long wait times, limited access for individuals with complex needs, and healthcare system pressures, ALA seeks to deliver timely, integrated, and innovative care solutions.

As the Executive Administrative Assistant, you will provide comprehensive administrative and office support for the office of the Chief Executive Officer (CEO). Reporting to the Executive Associate, you will work on short- and long-term assignments for a variety of program initiatives and issues, providing project management, administrative expertise, and leadership in support of Alberta Health Service’s mission, vision, and business goals. As the Assistant, you will be responsible and accountable for administrative, information management, issues management, and project management responsibilities. You will coordinate portfolio and service assignments and respond to action requests, review, and assess correspondence on behalf of the CEO, and brief the CEO on administrative issues that may affect the organization with sensitivity and political awareness. You will support organizational initiatives by compiling and summarizing background information, as well as reviewing administrative requirements, including human resources. This includes providing leadership to other administrative professionals, quality improvement, process changes, training, and mentorship. The EAA performs a variety of administrative functions for the CEO including scheduling, preparing documents and correspondence, developing agendas, and preparing meeting packages for leadership meetings and executive committees, planning and coordinating special events, as well as coordinating and monitoring various financial matters for the CEO’s office as required.

Diploma in Office or Business Administration. Minimum 5 years of administrative experience. Experience supporting executives or senior leadership.

Strong ability to establish and maintain collaborative and professional relationships with a variety of stakeholders. Strong knowledge of political sensitivities and the diverse interests of various internal and external stakeholders. Ability to anticipate needs and action appropriately. Excellent oral and written communication skills with a strong ability to draft correspondence. Ability to act in a professional manner in dealing with the public, management, staff, and other departments. Excellent organizational skills and ability to independently prioritize own workload, and workload of other administrative staff (as required). Ability to functionally supervise, coach, and mentor other Administrative Support staff. Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint). Knowledge of broad office policies and procedures as well as applicable legislation (e.g. Access to Information Act (ATIA) and the Protection of Privacy Act (POPA)). Ability to act in a professional manner when dealing with the public, management, staff and other departments and maintain confidentiality and discretion.

Previous experience in a large, complex organization, particularly within the healthcare field, preferred. Education or experience in project management and financial management an asset. Working knowledge of Oracle (specifically knowledge of PeopleSoft and MarkView). Proficiency in developing databases and/or advanced Microsoft Excel skills including creating spreadsheets and reports.