Executive Administrative Assistant

If you’re an experienced administrative professional who brings clarity, coordination, and steadiness to busy environments, this role offers the opportunity to work closely with the Senior Leadership team within Finance and other ALA Corporate areas. As the Executive Administrative Assistant, you’ll help manage priorities, keep a fast‑moving office organized, and support the flow of work across Assisted Living Alberta. You’ll be the first point of contact for the Senior Leadership offices, representing the portfolio with professionalism, discretion, and strong service values. Your ability to anticipate needs, solve problems, and communicate clearly will make you a trusted and valued partner. Assisted Living Alberta is transforming continuing care, home care, and community care systems. Finance, as well as other corporate areas, play a central role in this work by providing financial stewardship, business planning, and operational insight that support the organization’s mandate and long‑term direction. You will step into the role with a solid foundation - structured orientation, knowledgeable colleagues, and opportunities to continue developing your skills. This position is a strong fit for someone who enjoys working closely with leadership, thrives in a dynamic environment, and brings an organized, thoughtful approach to their work. If you’re looking for a role where your strengths are recognized and your contributions matter, we encourage you to apply.

Reporting to the Executive Director, Business Advisory Services, the Executive Administrative Assistant provides advanced administrative and operational support to the Senior Leaders within Finance and potentially other corporate areas. The Assistant manages complex calendars, coordinates meetings and travel, prepares documents and briefing materials, records minutes, tracks follow‑up actions, and monitors incoming requests to support timely decisions. The Assistant serves as the primary administrative contact for senior leaders and stakeholders, prepares reports, monitors budget variances, and processes invoices and expense claims. The role oversees daily office operations - managing phones, visitors, supplies, and equipment - and supports administrative staff across the portfolio. Additional responsibilities include supporting staffing and onboarding processes, managing related forms and site access, preparing agendas and meeting packages, acting as timekeeper for the area, and contributing to portfolio initiatives and administrative projects led by the respective Senior Leader.

Diploma in Office or Business Administration; a minimum of five years’ administrative experience; experience supporting executives or senior leadership; advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint).

Awareness of organizational sensitivities and diverse stakeholder interests; strong judgment in anticipating needs and taking timely action; experience supervising, coaching, and mentoring Administrative Support staff; excellent oral and written communication skills; strong organizational skills with the ability to independently prioritize your own workload and, when required, the workload of other administrative staff; professionalism in interactions with the public, leadership, staff, and partner departments; ability to maintain confidentiality and discretion; proven ability to build strong, collaborative relationships with diverse stakeholders; knowledge of office policies, procedures, and relevant legislation such as the Access to Information Act (ATIA) and the Protection of Privacy Act (POPA).

Previous experience in a health care setting is an asset; education or experience in project management and financial management; working knowledge of Oracle (including PeopleSoft and MarkView); proficiency in developing databases and/or advanced Microsoft Excel skills for creating spreadsheets and reports.