Administrative Support III

Your opportunity is in the Rehabilitation Medicine department supporting an ambulatory care team. We would love the opportunity to speak with you to share the opportunities and discuss your areas of interest. Our manager’s telephone number is 780 538 7360. We offer a competitive rate of pay, a Remote Retention Allowance to an annual maximum of $3,000. This allowance is non-pensionable on an hourly basis for all hours paid at the basic rate of pay. Our successful candidate needs to be a good communicator working with a variety of disciplines supporting ambulatory clients. The ability to navigate various appointment schedules, being the first point of contact with our clients, providing efficient admin support and organizing our departmental functions are essential, but also very rewarding in this very motivated and high functioning team. Day to day tasks includes managing various program ambulatory schedules, receiving and acknowledging referrals, receiving calls from clients, physicians, other professionals and team members, and navigating their needs. Registration, scheduling, support and way-finding is very important. The incumbent must accurately schedule appointments following departmental procedures and guidelines identified. This is a high paced environment with a variety of assignments to complete in diverse teams.

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Completion of Grade 12 or equivalent.

Two-year post secondary education such as Business Administration or an equivalent related to clinic or out patient management. Excellent communication skills, problem solving skills and an ability to navigate resources within our city, the health care system and surrounding areas. Experience with receptionist and clerical duties in an administrative support position. Experience in word processing, spreadsheets and database programs and with data entry. Experience with time keeping and payroll documentation. Our successful candidate needs to be reliable, consistent and efficient. Ability to communicate professionally and effectively, to receive and relay messages from physicians, staff and the public. Attention to detail is essential in a fast paced environment.

Connect Care Training would definitely be an advantage.