Payroll Administrator Job Details | Aecon

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we cant do it safely, we dont do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement driven by the diversity, expertise and teamwork of our people. Were always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

Alberta Transportation has awarded Aecon with a $595 million contract for the Deerfoot Trail Improvements project, located in Calgary, Alberta. Construction will consist of seven new bridges, additional lanes, and improvements to ramps and interchanges. Construction is scheduled for completion by fall of 2027.

The Payroll Administrator is responsible for providing accurate and timely entry of unionized craft employee timesheets along with day-to-day payroll administration. The incumbent will work closely with the project operations, finance and human resources teams. This is an in-office, contract position ending December 2025 based out of Calgary, AB.

Payroll Responsibilities:

• Develop an understanding and familiarity with the union agreement including wage classifications, union benefits and scenarios for worker entitlement to allowances.
• Utilizing and acting as an administrator to the electronic timecard software system (Field Data Capture).
• Provide training to new foremen, superintendents, and project engineers on FDC including occasional troubleshooting where necessary.
• Coordinate timecard approvals/corrections with the superintendents and foremen.
• Accurate and timely submissions of daily timecards to HCM Payroll (Aecon Payroll Team).
• Receive and validate the daily payable time report.
• Crosscheck hours, premiums and allowances against the union agreement.
• Assist with validation of weekly/biweekly payroll payments.
• Send out electronic paystubs after they are generated as needed.
• Provision of accurate details for quarterly WorkSafeAB submittals.
• Maintain tracking spreadsheets for cost reconciliation
• Work alongside project controls team to generate labour / productivity reports.
• Coordinate new employee request forms and termination forms with HR team and Corporate Payroll Team.
• Submit new hire, employee changes and termination forms to HCM for all unionized craft .
• Act as an advisor to the project team on the collective agreement as it relates to payroll practices and optimization of shift schedules.
• Resolve payroll and invoicing discrepancies.
• Support all internal and external audits related to payroll.
• Work closely with the Human Resources / Labour Relations and Finance teams.
• Build collaborative working relationships will all levels of the project.

Required Knowledge and Experience

• Minimum of 2- 3 years experience with payroll administration, handling a large payroll headcount or equivalent experience will be considered.
• Experience working with unions and reading and interpreting collective agreements.
• Knowledge of payroll principles, practices, and relevant legislation.
• Related post-secondary education and professional payroll work experience within a construction environment.
• Demonstrated computer software proficiency with Microsoft Office applications.
• Experience with SAP ERP system and Field Data Capture is an asset.
• Excellent organizational skills to handle multiple deadlines and tasks within a high-pressure work environment.
• Results-driven attitude.
• Strong attention to details.
• Excellent interpersonal and communication skills.
• Collaborative work style.
• Ability to handle sensitive and confidential information in a professional manner.

The hourly rate for this position is $25.00 - $28.00 per hour based on a 40 hour work week.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.